Job Description

About the Role:

As the Admin Executive at Cintra Consultancy, you'll be the backbone of our day-to-day operations, ensuring our creative team runs smoothly behind the scenes. From handling vendor coordination and internal processes to supporting our team with logistics, your work will help free up brain space so we can stay focused on delivering scroll-stopping content.

Key Responsibilities:

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1. Office & Operations Support

Maintain a well-organised, stocked, and functioning workspace for the team Handle office-related purchases, pantry inventory, and equipment servicing Coordinate courier arrangements, print jobs, and logistics for shoots or events
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2. Administrative & Document Control

Keep internal documents, invoices, and contracts well-filed and updated Prepare simple documents, reports, or templates for internal use Ensure timely submission and processing of claims, payments, and reimbursements
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3. Vendor & Freelance Coordination

Maintain an updated list of vendors, freelancers, and partner contacts Assist with outreach, quotation sourcing, and vendor communications Track project deliverables from freelancers and ensure timely invoicing/payment
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4. HR & Team Support

Assist with onboarding new hires - workspace setup, welcome kits, and access setup Maintain leave records and team directories Help plan and execute small-scale team activities or celebrations
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5. Project Logistics & Support

Provide logistical support for shoot days - transport, catering, petty cash, etc. Ensure smooth scheduling of meeting rooms, equipment use, and internal calendars Take notes during internal check-ins or ops meetings when required
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6. Ad-hoc Support

Support the CEO / COO and team leads on special projects or admin tasks Assist with basic research, data collection, or travel arrangements if needed * Jump in to support wherever extra hands are needed - we're a nimble team!