Job Description

We are seeking a detail-oriented and organized Administrator/Finance Specialist to join our team. This role is essential for ensuring smooth operations and maintaining accurate records. The ideal candidate will be responsible for processing company payments, managing financial bookkeeping, processing invoices, and sourcing vendors for building projects.

Key Responsibilities:

Manage and organize office operations and procedures. Answer and direct phone calls; greet and assist visitors. Maintain filing systems, both electronic and physical. Prepare and manage correspondence, reports, and documents. Schedule and coordinate meetings and appointments. Assist with bookkeeping and invoicing as needed. Support team members with administrative tasks and projects. Maintain & source for office supplies inventory and building equipment. Assist with the onboarding of new employees and training programs.

Qualifications:

Proven experience as an administrative assistant or in a similar role. Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Have to be bilingual, fluent in both mandarin and english. Ability to manage multiple tasks and prioritize effectively. Discretion and confidentiality in handling sensitive information. Experience in construction industry is preferred.
Job Type: Full-time

Pay: $2,400.00 - $2,700.00 per month

Benefits:

Free parking
License/Certification:

GCE 'O' Level Chinese Grade (Preferred)
Work Location: In person