Job Description

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore's Precision Engineering sector by addressing manpower challenges and fostering industry growth.




By applying for our job opportunities, you're joining a strategic effort to enhance Singapore's Precision Engineering landscape.

A Semi-Conductor Testing Equipment Manufacturer is seeking an Administrator to join their team.

Key Responsibilities:

General Administrative Support:

Provide daily administrative assistance to the management team, departments, and employees, including answering phones, handling emails, and scheduling meetings.

Office Management:

Oversee the smooth operation of the office, including managing office supplies, equipment, and ensuring a comfortable working environment.

Document Management:

Organize and maintain important company documents, including contracts, reports, correspondence, and files, ensuring they are easily accessible and properly archived.

Scheduling & Coordination:

Manage appointments, travel arrangements, and event coordination for senior management and employees, ensuring all logistics are in place.

Correspondence & Communication:

Draft and send professional emails, letters, and memos to clients, suppliers, and other external stakeholders. Ensure clear communication between departments.

Support Project Teams:

Assist with project-related tasks, including documentation, reporting, and coordination between teams to ensure deadlines and deliverables are met.

Expense Management:

Assist in tracking office-related expenses and assist with budget management to ensure cost-efficiency.

Database Management:

Maintain and update internal databases and records, ensuring accuracy and timely updates for all stakeholders.

Health and Safety Compliance:

Ensure that the office environment adheres to health, safety, and legal regulations.

Ad-hoc Support:

Provide support to various departments, including HR, finance, and operations, as needed for special projects or tasks.

Job Requirements:

Education:

Diploma or Degree in Business Administration, Management, or a related field.

Experience:

Minimum of 2 years of experience in an administrative or office management role, preferably in a technology or manufacturing company.

Skills:

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with office management software and tools (e.g., ERP, Google Workspace) is a plus.

Organizational Skills:

Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.

Communication Skills:

Strong written and verbal communication skills. Ability to interact effectively with all levels of staff, clients, and external stakeholders.

Attention to Detail:

High level of accuracy and attention to detail in administrative tasks and documentation.

Team Player:

Strong collaborative skills with a proactive, positive attitude. Ability to work well within a team and independently.

Problem-Solving:

Ability to address challenges quickly and find practical solutions while maintaining smooth operations.

Adaptability:

Comfortable working in a fast-paced environment and able to manage changing priorities.

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