Job Description

Job Summary:

The Administrator is responsible for providing comprehensive administrative and clerical support to ensure smooth office operations. This includes managing documentation, preparing quotations and invoices, maintaining records, coordinating office activities, and supporting management and other departments in daily operations.

Key Responsibilities:

Handle day-to-day administrative and clerical duties such as filing, correspondence, and record-keeping. Prepare and issue

quotations, invoices, purchase orders

, and related documents accurately and on time. Follow up with customers on

quotation approvals, payment status

, and outstanding invoices. Maintain an organized filing system for quotations, invoices, supplier documents, and project records. Coordinate with suppliers and vendors for pricing, deliveries, and service arrangements. Support procurement processes and ensure all supporting documentation is properly recorded. Manage office supplies, stationery, and inventory control. Assist with

data entry, document preparation

, and report compilation. Schedule and coordinate meetings, appointments, and company events. Provide administrative assistance to management, project, and finance teams as required. Ensure compliance with company policies, confidentiality requirements, and safety procedures.

Requirements:

Education:

Minimum Diploma in Business Administration, Accounting, or related field.

Experience:

At least 2 years of relevant experience in administration or accounts support (experience in preparing quotations and invoices preferred).

Skills & Competencies:

Strong organizational and multitasking skills.


Proficient in MS Office (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, MYOB, or Xero).


Good communication and interpersonal skills.


Attention to detail and accuracy in documentation.


Ability to work independently and meet deadlines.

Working Conditions:

* Office-based position, standard working hours (Monday to Friday).