Job Description

Company Description

Wood Mackenzie are the global research, analytics, and consultancy business powering the natural resources industry. For 50 years, we have been providing the quality data, analytics, and insights our customers rely on to inspire their decision making.

Our dedicated oil, gas & LNG, power & renewables, chemicals, metals & mining sector teams are located around the world and deliver a variety of projects based on our assessment and valuation of thousands of individual assets, companies, and economic indicators such as market supply, demand, and price trends.

We have over 1,900 employees in 30 locations, serving customers in nearly 80 countries. Together, we inspire and innovate the markets we serve \xe2\x80\x93 providing invaluable intelligence to help our customers overcome the toughest challenges, and make strategic decisions that will, ultimately, accelerate the world\xe2\x80\x99s transition to a more sustainable future.



This office-based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

Main Responsibilities

• Provide general administrative support as required, including collating/formatting information, binding, couriering, filing, faxing, photocopying, scanning, and answering telephone calls
• Organise travel and accommodation for team (including visas, currency, taxi bookings, office notification forms)
• Process expense claims in a timely manner as well as raise requisitions for invoices
• Maintain presentations, records, spreadsheets and databases
• Set up and assist with conference calls
• Maintain shared folders i.e., admin databases
• Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand
• Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business
• Provide administrative cover for other Administrators and Reception as required
• Assist with catering requirements for internal and external meetings as required
• Assist with in-office client event logistics incl. venue set-up, name tags, registration
• Any other duties as required of the role

Key Competencies

• Highly motivated
• Strong work ethic with a \xe2\x80\x9ccan do attitude\xe2\x80\x9d
• Excellent attention to detail
• Good time management skills
• Build and maintain relationships
• Adaptability
• Good communication skills (both oral and written)
• Pro-active
• Customer orientation

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Qualifications

• Candidates should have experience providing administrative support to a large team in a professional environment
• They should enjoy working in a pressured environment where tight deadlines are a regular occurrence
• A willingness to demonstrate initiative and progress current skillset
• Must have excellent communication and organisational skills
• Be able to prioritise effectively and proactively use their own initiative
• Proficient knowledge of Outlook and formatting of Word documents is required, as well as basic Excel and Powerpoint skills

Additional Information

WoodMackenzie is an equal opportunities employer.

We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran\xe2\x80\x99s status, age or disability.

https://www.woodmac.com/careers/jobs/

Unsolicited resumes sent to WoodMackenzie, including unsolicited resumes sent to a WoodMackenzie business mailing address, fax machine or email address, or directly to WoodMackenzie employees, will be considered WoodMackenzie property. WoodMackenzie will not pay a fee for any placement resulting from the receipt of unsolicited resume.

Wood Mackenzie