Job Description

Job Scope & Responsibilities:

Manage day-to-day office operations (filing, documentation, office supplies, etc.) Handle incoming calls, emails, and correspondence professionally Coordinate with internal teams and external vendors on operational matters Maintain and update records, databases, and filing systems Assist in scheduling meetings and appointments Process invoices accurately and efficiently Monitor and follow up on outstanding payments from clients Draft contracts and agreements for customers Track contract durations and ensure timely renewals Assist in renewing road tax and insurance policies Source and obtain insurance quotations for company vehicles Furnish drivers' details for traffic offences when required Perform ad hoc administrative tasks as assigned Communicate effectively with English- and Chinese-speaking customers

Qualifications & Requirements:

Prior administrative or office support experience preferred Strong organizational skills and attention to detail Proficient in Microsoft Office (Word, Excel, PowerPoint) Ability to multitask and work independently Reliable, proactive, and resourceful * Class 3 driving license is an added advantage