Job Description

:

The Finance Operations Specialist supports the daily operational tasks and projects/new initiatives specific to their Finance Operations team specialty.

This would be a 1-Year contract.

B.Knowledge

• Complete daily operational tasks in a timely manner to help maintain integrity and reliability of the product/s and/or process/es
• Communicate proactively and clearly with stakeholders on issues to indicate progress and to resolve issues
• Liaise with teams within Booking.com to understand business needs
• Assist in implementing new change initiatives
• Be involved in ad hoc projects as required
• Differentiating Factors
• Billing Specialist
• Ensure that debit & credit notes are generated on time, accurately and thoroughly
• Effectively handle queries from stakeholders (mainly Credit Control) while building and maintaining an excellent relationship
• Process Direct Debit and SEPA mandates and update existing Direct Debit accounts on a daily basis
• System knowledge: SQL and SAP
• Payment Operations Specialist
• Influence the internal stakeholders on product development from financial operational perspective
• Educate internal teams on online payments-related inbound topics
• Process improvement based on inbound analysis to create a seamless stakeholders\xe2\x80\x99 experience
• Demonstrate ability to identify business needs and areas which require prioritization
• Work on daily ongoing processes with critical mentality to make recommendations on how to eliminate manual work and make processes more scalable
• Identify innovative ideas to improve the customer & partner journey and increase efficiency
• Prepare reports and analysis
• Create and maintain comprehensive project documentation
• Learn and use multiple computer software, systems and technology
• Develop, implement and perform control procedures to decrease financial risks
• Accounts Receivable Specialist
• Be responsible for identifying both process and procedural improvements
• Be the main point of contact for internal stakeholders
• Ensure standard processes are adhered to and are documented in accordance with the compliance standards and guidelines
• Respond to queries from internal and external customers in a timely manner
• Rectify any allocation issues that may occur and escalate to Senior AR Accountant when required
• Assist with the GL reconciliations and month closing process
• Assist with the on-boarding of new hires
• Complete all tasks in accordance with business policy and procedures
• Travel Specialist
• Arrange travel for external customers traveling to Booking.com for meetings, interviews, training, etc.
• Book flights, trains, rental cars, ground transportation and accommodation when required
• Handle visa applications when required
• Investigate and communicate the most time and cost efficient way of travel based on their expertise and the preferences of the (internal) customer
• Ensure all travel arrangements are completed in alignment with the Company\xe2\x80\x99s Travel Policy
• Organize accommodation for colleagues traveling to Amsterdam from the 130+ offices worldwide
• Maintain a database with passenger information including passports, seating preferences, frequent flyer etc. in line with GDPR requirements
• Coordinate invoices for flights, hotels etc. and provide them to the Finance department in a timely manner
• Arrange group travel for specific Booking.com events as required
• Expense Specialist
• Process/Review expense claims in a timely manner and in accordance with our travel and expense policy
• Process cash advance requests and follow up with the aging
• Answer questions from stakeholders via Zendesk tickets
• Monitor the daily feed from Concur to SAP and correct possible errors
• Reconcile 13 NL corporate credit cards (IBCP)
• Process/Review expense claims to reconcile company paid credit cards, and follow up with aging
• Manually post reimbursements in SAP for External Candidates
• Credit Cards Specialist
• Administer and support the development of the continuously evolving global corporate credit card program with key and substitute partners
• Ensure compliance in adherence to the global credit card policy
• Review, reconcile and approve a defined set of corporate cards
• Administer and support the development of a comprehensive gift card program
• Effectively and efficiently deal with all day-to-day corporate credit card related issues and queries
• Conduct fee control, balancing optimal financial value with service delivery
• Liaise with internal and external stakeholders across all levels of seniority
• Identify opportunities to drive value through process automation and the elimination of process waste
• Design and produce a comprehensive suite of KPI reportage
• Be involved in ad-hoc projects where required
• P2P controls Specialist
• Ensure internal control procedures are adhered to and are documented in accordance with the compliance standards and guidelines
• Strictly keep the deadlines for Month End Close procedures, reconciliations, invoice processing and master data maintenance
• Actively work on aged items by reaching out to our internal and external stakeholders and vendors defined per area (e.g. country, function, entity) and being responsible in all aspects (e.g. data entry, reporting, analysis and closing) and work closely together with the Accountants on clearing the documents and support on the WO process
• Act as the first point of contact for performing analysis on specific areas of responsibility, regarding financial data such as trends, deviations, exceptions etc.
• Help to identify process and procedural improvements and take the lead to implement changes and best practices
• Know and perform our internal controls and maintain frequency
• Share risk deck with our team and educate on their importance
• Conduct document controls and maintain documentary evidence per frequency
• Join monthly risk reviews to review control output and discuss improvements
• P2P Master Data Specialist
• Perform activities related to register a new vendor in our Vendor Master Database (SAP). All these activities are supported by the Vendor Master Data policy
• Be responsible for checking if all the mandatory information were provided, as well as the backup documentation
• Update an existing vendor in our Vendor Master Database (SAP)
• Check if the vendor creation or modification is in compliance with our Vendor Master Data policy
• Provide information to the business, including educating the business about Vendor Master Data policy
• Be responsible for the approval matrix maintenance
• Perform changes in the approval matrix when: a person leaves the company, or a change in the organization is performed, or a new cost center is created
• To perform any change in the approval matrix, verify if the approver that will be added has all accesses required to perform the approval (grant access), and also guarantee that all the support documentation that backs up the change is in place
• P2P AP Specialist
• Guarantee that the electronic invoices are correctly processed by the relevant tool, and pre-fill mandatory fields before sending it to Cockpit
• Process, review and send invoices for approval in a timely manner
• Perform reclassifications appointed by accounting
• Review all the invoices parked, post and send it to payments team (paperless process)
• P2P Procurement Support Specialist
• Process MM invoices with exceptions
• Monitor and clear GR/IR accounts, including communication and user education
• Give support to stakeholders in regards to invoice payment status queries
• Support the L!nk user community with any queries related to the L!nk tool, both from an educational and technical perspective

B.Skills

• Background in Finance, Economics or a related field
• Proficient in both spoken and written English
• Accuracy with good attention to detail
• Strong organizational and prioritizing skills. Ability to work under pressure in a fast paced, dynamic environment
• Customer driven and service oriented
• Strong teamwork skills
• Strong interpersonal skills
• Internationally focused and an awareness of different cultures

Pre-Employment Screening:

If your application is successful, your personal data may be used for a pre-employment screening check by a third party as permitted by applicable law. Depending on the vacancy and applicable law, a pre-employment screening may include employment history, education and other information (such as media information) that may be necessary for determining your qualifications and suitability for the position.

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