Job Description

Principal Function:

Act as the primary liaison with our suppliers to ensure that we maximize the benefits from the relationship allowing the business to scale and maximize our return. The expectation is to strengthen our relationship and increase our purchasing power which will be the foundation to allowing systemsGo to sell more efficiently and profitably. Oversee and mentor the purchasing teams.

Roles & Responsibilities

The Procurement department is responsible for the overall management of the suppliers and supplier contracts across the business. The Procurement team will work closely with the Sales,

Sales Assistants

and Purchasing teams to enable a streamline process for them to be able to obtain quotes to purchase goods and services required by our customers. This includes but not limited to:



The sourcing,
selection and approval of new suppliers to be entered into the system.
Assigning "Preferred Suppliers" for product Brands or categories. Manage the Negotiation and awarding of contracts for the supply of products and services both internally and externally and lead negotiation of pricing on specific deals or projects as required. Identify and conduct regular supplier reviews of key suppliers and the overall management of the supplier including but not limited to: Delays in deliveries. Supplier disputes (Pricing, deliveries). 360 Degree feedback. Communicate with other departments the outcome and suggest recommendations as a result of these reviews. Update the supplier database, including maintaining certification status with various manufacturers/partners within their partner programs.
This is in conjunction with the sales and service teams advising the requirements required to maintain certifications.
Work with Purchasing team to update Brands associated with key suppliers. Continually review current processes and make recommendations to enhance or gain efficiencies. Conduct regular reviews with other departments to identify new opportunities and identify areas of concern. Run reports and do regular analysis to identify areas that attention and communicate these to Management and other departments. Proactively provide feedback on our processes with suggestions for management to review and implement improvements as needed. Using the Procurement Dashboard manage daily workloads to meet goals & objectives. Oversee and mentor the Purchasing team. Other tasks and projects as directed by your managers.




Whilst the majority of the Procurement Spend is for re-sale, it is the responsibility of the Procurement department to manage the internal spend and contract negotiations of goods and services as identified by management.

Qualification

Over 3 years of purchasing experience, ideally focusing on IT related procurement such as server, storage, network gear, telephony, etc. Work experience in IT / telecommunications industry Experience in vendor management Knowledge of hardware maintenance contract Knowledge of software licensing (especially Microsoft) Experience processing/tracking orders with SFDC and/or NetSuite Fluency in English (speaking, writing) Customer service mindset Organization skill Strong negotiation skill * Attention to details