Job Description

Location Singapore, Central Singapore

Planning Area
OUTRAM

Job Type

Salary
$3,000 - $5,000 Per Month

Date Posted
4 hours ago

Expiry Date
18-Jul-2022
Additional Details


Job ID
257954

Job Views
1

Roles & Responsibilities DPR Construction is a forward-thinking international general contractor and construction manager, specialising in technically complex and sustainable projects for the advanced technology/mission critical, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a privately held, employee-owned company that has grown to a multi-billion-dollar organisation with offices around the world, making it one of the largest general contractors in the USA and a great story of entrepreneurial success. Based in Singapore, DPR’s Asia Pacific operations bring global, technical and construction expertise to the Asia Pacific region. A BCA registered contractor, DPR specializes in the commercial, advanced technology and life sciences markets. The Assistant Document Controller should have at least 2 years of construction experience and will be ultimately responsible for Project Document Control. Roles & Responsibilities

• Provides effective document control support to project teams;
• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner;
• Ensures that all maintenance of documents are in accordance with Document Control procedures;
• Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;
• Generates various document control reports as required;
• Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;
• Maintains updated records of all approved documents and drawings and distribution list clearly;
• Maintains the files and control logs as required by the project;
• Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project;
• Assists in maintaining drawing racks are up to date;
• Tracks promptly on the incoming contractor, vendors correspondence / drawings and expedite / monitors/ reports on reply durations;
• Administer the DPR Project Management tools - Procore and Box systems on the projects.
• Prepares and updates Master List of SOPs for project specific SOPs and Quality Management System (QMS) for the project to align with the corporate QMS.
• Ensures that all project team members are aligned with Project SOPs and other applicable regulatory requirements.
• Participates in Project Quality Review in conjunction with Engineering / Construction phases of the Project and ensures appropriate closure of observations / issues raised from review, generation of final close-out report.
• Ensure that Project Specific SOPs / Plans / Guidelines are appropriately authorised for implementation and adequate training provided for both internal and external team (subcontractors / vendors).
• Develops, implements, and manages an effective audit schedule focusing on the key work processes, and quality related activities undertaken during the project lifespan.
• Reviews, approves, or issues in a timely manner all quality reports / records, Quality Plans, Inspection Test Plans, SOPs and GDP applications.
• Issues approved SOPs with relevant forms and records to the Subcontractor / vendors at kick off meetings to be used during construction stage for proper documentation.
• Ensures systematic documentation turnover system for all Project Quality-related documentation.
• Coordinates with Supervisor / Package Owners to follow the approved SOPs and forms throughout the Project duration.
• Supports senior QAQC Manager for assigned ad-hoc duties.

Competencies We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, manage project teams, produce quality work, and consistently meet deadlines. The successful candidate will possess: Behavioral Skills

• Good communication skills
• Focus and detailed oriented
• Good teamwork skills
• Structured, systematic and organized
• Works independently with little supervision

Technical Skills

• MS Office
• Familiar with electronic / web-based environment software
• Good knowledge of documentation procedures
• Ability to keep clear and accurate records for easy retrieval and reference and in accordance with established Standard and Guidelines
• Electronic Document Management Systems experience & knowledge & or similar

Qualifications

• GCE ‘O’ Levels or equivalent
• 2 to 3 years of relevant working experience
• Experience in Building/Construction and or Life Science industry preferred

People who succeed at DPR are:

• Honest and trustworthy
• Self-aware and personable
• Humble, patient and selfless
• Open, imaginative and creative
• Positive, energetic and with a sense of urgency

DPR has been internationally recognised for its strong company culture, based on a well-defined purpose “We Exist to Build Great Things,” and four core values: integrity, enjoyment, uniqueness and ever forward. A flat, titleless organisation that empowers people at all levels to make decisions, DPR ranked on FORTUNE’s “100 Best Companies to Work For” list for five consecutive years. For more information, visit www.dpr.com.
Tags
assistant document controller qa