Job Description

URGENT

Location : Upper Changi Road North

Position : Assistant Executive (Personnel Registry Projects) - Staff Development Division (SDD)

Contract period : 1 year - Staff Development Division (SDD) 12mths

Minimum GCE O/A Level \xe2\x80\x93 salary ranges between $2,200 - $2,700 per month depending on qualification and relevant working experience.

Requirement :

• Possess good IT knowledge and office application software such as Access, Excel and Word is preferred.

• Is required to pack and move the physical P-files which are heavy and could be dusty.

• Ability to work independently and multi-task.

• Ability to communicate well and demonstrate self-initiative in planning and organising.

Maintenance of P-file Registry

a. Maintain and update P-Files tracking database

b. General maintenance of Personnel Registry Room

c. Movement & Filing of P-files at Personnel Registry

d. Sorting & Archiving of Inactive P-files

e. Liaise with VITAL on despatch services of P-files (Incoming & Outgoing)

f. Conduct ad-hoc scan / upload of documents on the Integrated Government E-document Management System (iGEMS)

g. Verify that all the documents in each P-file are digitised and uploaded into the electronic P-file system and updated in iGEMS

h. Handle handing over and taking over P-files of Transfer & Posting cases

Administrative support to Well-Being & Career Transition Initiatives

a. Assist in administrative and on-site support to PRISHealth / Well-Being / Career Transition-related initiatives and events such as:

i. Basic Health Screenings

ii. HQ Festive Bazaars

iii. Blood Donation Drives

iv. Pre-retirement Seminars

v. HQ Corporate Social Responsibility activities

b. Distribution of PRISHealth / Well-Being collaterals

c. Design of email mass broadcasts / collaterals

d. Assist in maintenance of the Corporate Cards Booking System

e. Assist in the administration of Bereavement Wreaths, Grants and Get-Well Hampers, including delivery and payment matters

f. Sourcing of corporate discounts / membership schemes, retirement gifts (i.e. retirement plaques & gift vouchers) etc

g. Daily despatch of WPB mails

h. To provide other ad-hoc administrative support as required by the Branch.

If meet the above, please email your resume to eg@businessedge.com.sg

Business Edge