Job Description

Job Title Assistant Facilities Manager
Summary The Assistant Facility Manager will oversee the operations and maintenance of JTC Facilities at CTP Cluster. This role involves managing a team of facility professionals and contractors to ensure a safe, efficient, and well-maintained environment. The Facility Manager will be responsible for coordinating building services, including ACMV, electrical, plumbing, janitorial, and security services, while ensuring compliance with safety regulations, budgets, and timelines.

About the Role
Leadership & Team Management:

• Lead, mentor, and supervise the facility management team, including Property executives/officers, maintenance staff, and administrative personnel.
• Manage external contractors for building services such as ACMV, janitorial, plumbing, electrical, and landscaping.
• Foster a positive and collaborative working environment among internal staff and contractors.
• Conduct regular performance evaluations and provide necessary training to staff.

Facility Operations:

• Develop and implement preventive maintenance programs for all facility systems, ensuring operational efficiency and cost-effectiveness.
• Coordinate and oversee the execution of maintenance tasks, including repairs, upgrades, and emergency work.
• Ensure building safety and compliance with regulations, including fire safety, environmental controls, and building codes.
• Preparation of the various reports required by Client and Management including KPI Report, Management Report and etc.

Budgeting & Financial Management:

• Develop and manage the facility management budget, ensuring cost-effectiveness in all operations.
• Monitor expenses related to facility maintenance, energy use, and contractor services, and identify areas for cost-saving initiatives.
• Negotiate contracts with vendors and service providers to secure favorable terms.

Project Management:

• Lead and oversee facility-related projects, including renovations, installations, and construction.
• Manage timelines, budgets, and contractor relationships to ensure successful project completion.
• Coordinate space planning, moves, and reconfigurations in response to business needs.

Health, Safety, & Compliance:

• Ensure the facility complies with all safety standards, regulations, and company policies.
• Conduct regular safety audits and inspections.
• Manage environmental health and safety programs, including waste management, energy conservation, and emergency preparedness.

Vendor & Contractor Management:

• Manage third-party contractors for various services, including maintenance, cleaning, security, and landscaping.
• Monitor contractor performance and compliance with contractual agreements and safety protocols.
• Ensure contractors are appropriately licensed and insured.

Sustainability & Energy Efficiency:

• Develop and implement sustainability initiatives to reduce energy consumption and waste.
• Monitor energy use and propose improvements to increase efficiency and reduce costs.
• Ensure the company meets its sustainability goals and complies with environmental regulations.

Key Skills and Competencies:

• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in project management and vendor coordination.
• Strong communication and negotiation skills.
• In-depth knowledge of building systems, such as ACMV, plumbing, electrical, and security.
• Knowledge of health, safety, and environmental regulations.
• Financial acumen and budgeting experience.
• Proficiency with facility management software (e.g., CMMS).
• Ability to manage multiple priorities in a fast-paced environment.

About You

• Bachelor's degree or Diploma in Facility Management, Engineering, Business Administration, or a related field.
• 5 years of experience in facility management, building operations, or a similar role.
• Experience leading teams and managing external contractors.
• Familiarity with safety regulations and building codes.

Working Conditions:

• This role may require occasional evening and weekend work in case of emergencies or major projects.
• Physically capable to stand/walk for extended periods around the facilities.
• Total 160000 sqm coverage for all the cluster of properties. Do expect to walk for coverage across sites.

INCO: "Cushman & Wakefield"

Skills Required