Job Description

Job Overview

We are seeking an experienced and hands-on

manager

to oversee the full spectrum of

Administration and Human Resource functions

, while also supporting the top management team on

corporate affairs and compliance initiatives

. The position carries a direct responsibility for departmental performance, team leadership, policy implementation, and operational effectiveness.





The ideal candidate will be a highly organized and proactive leader who takes full ownership of their functions and is prepared to step in when needed to ensure continuity and service delivery.

Key Responsibilities

Departmental Leadership

Oversee and manage the

Administration and Human Resource Office

, setting objectives, supervising performance, and ensuring alignment with company goals. Provide clear direction, coaching, and development to team members. Plan departmental resources, workflows, and coverage, including stepping in during team absences to maintain service levels.

Administrative Management

Oversee the overall

upkeep, safety, and functionality

of the office premises, creating a professional and conducive work environment. Ensure smooth operations and upkeep of

office premises and facility

including corporate telco & utility accounts, furniture, fittings, maintenance schedules, and service contracts etc. Implement and manage professional

visitor handling protocols

and front desk operations. Oversee procurement and stock management for office supplies, pantry items, and other sundries.

Travel & Logistics

Manage and approve

business travel arrangements

for all staff, including airfares, accommodations, transport, and travel documentation. Ensure efficient, policy-compliant, and cost-effective travel planning.

Finance & Petty Cash Oversight

Act as

custodian of the petty cash fund

, ensuring its responsible use for travel advances, minor purchases, and daily operational needs. Oversee accurate tracking, reconciliation, and reporting of petty cash expenditures.

Human Resource Management

Oversee and Manage day-to-day HR operations, including

recruitment logistics, onboarding/offboarding

, payroll, leave and attendance administration, employee records, and policy enforcement. Coordinate and implement

staff welfare programs, training initiatives

, and performance-related administrative processes. Ensure HR processes are compliant with regulatory standards and internal policies.

Corporate Affairs & Compliance

Serve as the

Management Representative

for ISO and other management systems, ensuring compliance with standards, audit readiness, and continuous improvement of documentation and procedures. Identify and manage applications for

government grants, subsidies, and workforce development programs

relevant to business operations. Lead and coordinate

corporate-level change and improvement initiatives

, working with cross-functional teams to improve operational efficiency and workplace standards. Support implementation of strategic programs related to

workplace safety, sustainability, digitisation

, or organisational development.

Requirements

Tertiary education in Business Administration, Human Resources, Management, or a related field. Minimum 3 years of progressive experience in operations, office administration, and HR, with at least 1 year in a

supervisory role

. Proven track record of managing cross-functional teams and improving administrative and HR processes. Experience in

corporate affairs, ISO system implementation

, or government grant applications is highly preferred. Strong understanding of HR best practices and local employment laws. Proficient in Microsoft Office and relevant administrative or HR software. Strong organizational, leadership, and interpersonal skills. High integrity, accountability, and attention to detail.

Key Attributes

Leadership:

Confident in managing people and functions independently with minimal supervision.

Hands-on:

Willing and able to step in to cover key duties when required.

Operational Excellence:

Continuously seeks to improve systems and procedures.

Strategic Thinking:

Understands both the day-to-day and long-term improvement aspects of operations. *

Communication:

Strong ability to communicate with staff at all levels and external stakeholders.