Job Description

Job Responsibilities


Oversee and manage all administrative tasks to ensure smooth office operations Establish a professional communication with our co-living residents, including managing tenancy related enquiries, requests, pre-termination and lease transfers Manage tenancy related documentations including tenancy agreements, personal information and rental collection particulars of the residents, security deposits and other important documents. Upkeep residents' records. Coordinate the monthly invoicing and payment. Managing the finance system with finance team on invoices, and security deposit refunds Monitor day-to-day functionality of the facilities and liaise with in-house / external team on operational matters when necessary Handle company vehicle leasing, and vehicle records up to date. Maintain accurate records of logistics operations, including delivery schedules, inventory levels. Handling any dormitory and logistical issues and emergency rearrangement that may arise during service delivery Liaise with affiliates after investigation and work out the plan for service recovery and improvement Manage for new and Renewal office facilities, company vehicles related matters. Responsible for maintaining detailed records of vehicle servicing and inspection and scheduling regular vehicle maintenance to ensure operational efficiency, among other fleet management duties Handle with government department. Compose and edit dormitory and logistics policy, letters, memos, documents, emails and ensure follow up with those that require answers, response and written replies. Liaise with headquarter on dormitory and logistics arrangement. Perform any ad-hoc relevant task and as assigned by the management.

Requirements:

at least 3 years of experience in executive support and office management in order to understand the work context and expectations Working with other departments to drive necessary changes Diploma or Degree in Business Administration or related field Strong organizational, communication, time management skills and interpersonal skills Ability to multitask, prioritize, and meet deadlines Problem-solving skills and the ability to take initiative Attention to detail and high level of accuracy * Knowledge of ISO and risk assessment (for Assistant Manager)