Job Description

What the role is:
This role combines strategic industry engagement with business administrative operations to support MCAOC's cybersecurity initiatives. The position involves managing relationships with maritime industry stakeholders, coordinating training programmes, overseeing procurement processes, and providing executive administrative support.
What you will be working on:
Industry Engagement & Training

• Plan, organise, and execute outreach programmes, including cybersecurity workshops, webinars, and training sessions for maritime industry stakeholders.
• Build and maintain strong relationships with industry associations and stakeholders to promote participation in MCAOC programmes and initiatives.
• Develop, review, and continuously update training materials to ensure alignment with the latest maritime cybersecurity standards, technologies, and policy developments.
• Facilitate cross-functional collaboration within MCAOC to support smooth communication and coordinated delivery of programmes.
• Coordinate logistics for MCAOC-hosted events, workshops, and ceremonies, ensuring seamless execution for internal and external participants.
• Organise visits to MCAOC, including showcasing lab facilities and demonstrations, to enhance industry understanding of our capabilities.

Procurement & Financial Administration

• Lead end-to-end tender and procurement processes, including supplier identification, RFx preparation, bid evaluation, contract negotiation, and vendor management.
• Track and report key procurement and financial metrics, including cost savings, supplier performance, and budget utilisation.
• Manage CDG's overall budget administration, liaising with Finance, preparing reports, and processing claims to ensure financial control and compliance.
• Oversee purchase orders, invoice processing, and vendor payments in line with policies and regulations.
• Administer all billing under the new charging model for MCAOC, managing increased volume efficiently and accurately.

Administrative & Operational Support

• Provide administrative support to Directors, including calendar management, meeting coordination, and overseas trip arrangements.
• Manage office supplies, goods and services procurement, purchase order creation, and invoice processing in accordance with policies and regulations.
• Support team development and welfare initiatives through training coordination, team-bonding activities, staff onboarding, and celebrations for special occasions.
• Maintain accurate records and documentation for all programmes, procurement, and administrative activities to ensure operational efficiency.
• Perform other duties as assigned by management.

Successful candidates will be offered a 2-year contract in the first instance and may be considered for an extension or placement on a permanent appointment.
What we are looking for:

• Minimum 3 years of relevant experience in corporate administration; experience in records, information, or document management is an advantage.
• Proactive, meticulous, and independent team player with strong organisational and multitasking skills.
• Strong interpersonal and communication skills to liaise effectively with internal and external stakeholders.
• Comfortable supporting both administrative operations and industry engagement initiatives.

About Maritime and Port Authority of Singapore:
"The Maritime and Port Authority of Singapore (MPA) was established on 2 February 1996, with the mission to develop Singapore as a premier global hub port and international maritime centre (IMC), and to advance and safeguard Singapore's strategic maritime interests. MPA is the driving force behind Singapore's port and maritime development, taking on the roles of Port Authority, Port Regulator, Port Planner, IMC Champion, and National Maritime Representative. MPA partners the industry and other agencies to enhance safety, security and environmental protection in our port waters, facilitate port operations and growth, expand the cluster of maritime ancillary services, and promote maritime R&D and manpower development."

Skills Required