Job Description

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Assistant Manager / Senior Assistant Manager, Registrar's Office (Academic Policies)
Posting Start Date: 31/07/2025
Schemes of Service: Corporate
Division: Registrar's Office
Employment Type: Fixed Term
We are seeking a proactive and detail-oriented individual to join our Registrar's Office. The successful candidate will play a key role in supporting academic and curriculum governance, policy development and communications, and student discipline matters, while also contributing to broader administrative functions as needed.
Job responsibilities:
Committee Secretariat Support

• Provide administrative and logistical support to the secretariat team in managing academic and curriculum committees.
• Coordinate meeting schedules, prepare agendas, take minutes, and follow up on action items.

Curriculum Management

• Manage and disseminate timely communications on curriculum-related changes to relevant stakeholders, including faculty, staff, and students.
• Ensure clarity, consistency, and compliance in all communications.
• Provide support in the development and maintenance of curriculum management and associated systems. Responsibilities may include assisting users, as well as coordinating with relevant system support teams or vendors to ensure efficient and uninterrupted operations.

Policy Development and Review

• Assist in the review and development of academic policies, including those related to student discipline and personal data protection.
• Conduct research and benchmarking to support policy formulation and updates.

Data Governance

• Assist the Data Protection Officer (Students) in managing personal data protection matters, such as data requests, updates, breaches, in accordance with the relevant data protection regulations and the SIT's policies and procedures.

Business Continuity and Enterprise Risk Management

• Support in the development, maintenance and execution of business continuity, crisis and risk management plans for the core functions of Registrar's Office.

Registrar's Office Support

• Provide support for other functions and initiatives within the Registrar's Office as assigned.
• Collaborate with cross-functional teams to ensure smooth operations and service delivery.

Job requirements:

• A degree holder with relevant experience in curriculum management or administrative functions in a higher education institution.
• Familiarity with academic and/or curriculum management, policy frameworks is an advantage.
• Strong organisational, communication and systems thinking skills.
• Ability to manage multiple priorities and work independently.

Key competencies:

• Ability to apply logical reasoning and systems thinking to solve problems and make sound recommendations.
• Excellent verbal and written communication.
• Meticulous and detail-oriented.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Prior experience with secretariat duties would be a plus.

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