Job Description

Job Summary:





We are seeking a highly motivated and detail-oriented Assistant Manager to join our Corporate Secretarial team. This role is a dual-function position, acting as both the Corporate Secretarial Manager and the firm's Registered Agent. The successful candidate will be responsible for managing a portfolio of corporate clients, ensuring compliance with statutory and regulatory requirements, and overseeing all duties related to acting as a Registered Agent for client entities.





Key Responsibilities:

Corporate Secretarial Duties:

Manage a portfolio of local and international clients, ensuring timely compliance with relevant corporate laws and regulations. Handle all aspects of corporate secretarial work for both local and offshore companies, foundation, trust, fund services and others Provide advice on corporate governance, regulatory updates, and best practices to clients. Prepare and file statutory documents (e.g., annual returns, board resolutions, minutes, company incorporations, changes in officers/shareholders). Maintain and update statutory registers and corporate records. Assist in application for work passes and other immigration passes for clients Assist in and facilitate bank account opening Act as authorised signatory, company secretary and in fiduciary role. Handle confidential matters, contracts, documents and general correspondence. Assist with Ship registration and related services Liaise with regulatory authorities (e.g., Registrar of Companies, tax authorities) as required. Assist with restructuring, mergers, acquisitions, and liquidations of client companies. Act as nominee director on behalf of the company (employee has right to decline to do this role)

Registered Agent Duties:

Act as the primary point of contact for entities where the firm is appointed as the Registered Agent. Ensure compliance with all regulatory obligations related to the Registered Agent role (e.g., entity formation, renewals, filings, record keeping). Maintain accurate records of beneficial owners, directors, and other key information as required under applicable legislation (e.g., AML/CFT requirements). Conduct periodic KYC/AML reviews in line with internal policies and regulatory expectations. Liaise with regulatory bodies and ensure timely submission of statutory filings and responses to queries. Monitor changes in legislation impacting Registered Agent responsibilities and update internal practices accordingly.

Ad-hoc Duties:

Assist with occasional sales activities including but not limited to meeting with bankers and potential clients. Support team during clients meeting

Requirements:

A Diploma or Degree in Law, Business Administration, Corporate Governance, or a related field. Fresh graduates are welcome to apply - training will be provided. Strong interest in corporate governance, regulatory compliance, and company law. Good organizational and time management skills, with attention to detail. Strong written and verbal communication skills. Proficiency in both English speaking and writing is essential. Chinese speaking ability is an advantage (to liaise with Mandarin-speaking clients or stakeholders). Ability to work independently and as part of a team. High level of integrity and professionalism. Proficiency in Microsoft Office (Word, Excel, Outlook). A willingness to learn and grow in a professional services environment. * Pursuing or planning to pursue ICSA/CGI qualification is an advantage but not required