Job Description

You will be part of an administration team under the Planning & Development Division

[What the role is]

You will manage and provide administrative support for the Archives and Library Group (ALG) in areas such as procurement, review of purchases for demand aggregation, contract management, and support ITQ/ITT/RFQ Procurement.

[What you will be working on]

- Administer the day-to-day procurement for ALG Divisions

- Collate inputs and review demand aggregation purchases, conduct inventory stocktake

- Source and acquire goods and services via the various procurement types (e.g. SVP, Period Contract, ITQ)

- Raise and close purchase requests/orders timely to ensure that all purchases are being accounted for

- Monitor and review the usage of budgets to ensure that monthly expenses are on track with timely payments and closure of invoices

- Tracking of expenditures

- Prepare financial year closing and accrual documents

- Manage the processing of monthly invoices and reimbursement claims

- Manage contracts renewal

- Monitor and ensure timely renewal of existing contracts

- Provide advice and support to divisions on ITQ/ITT/RFQ procurement

- Administer day to day finance function for library branches

- Prepare, maintain, verify and submit branch financial settlement reports

[What we are looking for]

- Minimum two years of relevant working experience

- Good process management, administrative, coordination and time management skills

- Skills in interpreting user/client information needs

- Meticulous with the ability to multi-task

- Good command of English and communications skills (writing and speaking)

- Strong team player, good networking skills

Work location will be at Geylang East Public Library. Successful applicant will be appointed on a project contract until 31 Dec 2025.

Government Technology Agency