Job Description

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Assistant Manager/Senior Assistant Manager, Academic Programmes Administration (ENG)
Posting Start Date: 25/07/2025
Schemes of Service: Corporate
Division: Academic Programmes Administration
Employment Type: Fixed Term
The Assistant Manager/Senior Assistant Manager will be part of the Engineering Cluster under the Academic Programmes Administration Division. He/She will provide administrative support to the Programme Leaders in the areas listed below.
Key Responsibilities:

• Plan and manage the operations of new/existing degree programmes.
• Assist in timetabling/scheduling classes, as well as booking facilities.
• Assist in exam matters such as organising Board of Examination meetings and preparing slides.
• Organise and manage events such as workshops, meetings and dialogue sessions.
• Support university events e.g. graduation ceremony, open house etc.
• Administer procurement process for various programmes.
• Work closely with external counterparts such as Collaborators, Overseas Universities and Polytechnics.
• Record notes or minutes of meetings.
• Manage student related matters such as processing student claims and withdrawal.
• Involved in preparation for programme accreditation.
• Other programme support assignments as required by the Cluster Director, Programme Leader, or Director of Programmes.

Requirements:

• A Degree from a recognised Institute of Higher Learning.
• Preferably with experience in a similar position.
• Proficient in Microsoft Office (Excel, Powerpoint, Word). Familiarity with automation tools would be an advantage.
• Good written and communication skills.
• Able to work independently in a fast-paced and dynamic environment.
• A highly motivated individual and a good team player.

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