Job Description

What the role is:
We are seeking a detail-oriented Assistant/ Deputy Manager (SMS Policy, Promotion & Regulatory Audit) for a one-year assignment to develop, manage, maintain documentation and streamlining of safety processes that supports our Safety Management System. This role ensures that all safety-related policies, procedures, and records are accurate, up-to-date, and compliant with regulatory standards.
What you will be working on:
Documentation Management
Develop, update and maintain the SMS manual and supporting documentation
Create and maintain systematic filing systems
Ensure all documents comply with organisational standards and formatting guidelines
Implement version control and document tracking systems
Quality Control
Conduct regular check on documentation to ensure accuracy and completeness
Identify and rectify gaps or inconsistencies in existing documentation
Maintain documentation logs
Administrative Support
Assist team members with document retrieval and filing
Facilitate training and awareness sessions on SMS documentation standards and usage
Support the development of documentation templates and standardised formats
Prepare regular progress updates
What we are looking for:
Required Qualifications:
Trained n Aviation Management, Business Administration, Information Management, or related field
Minimum 2 years of experience in documentation management, compliance or quality systems
Proficient in Microsoft Office Suite, particularly Word and Excel
Experience with document management systems is an advantage
Key Skills
Excellent attention to detail and organisational abilities
Strong written and verbal communication skills
Ability to work independently and meet deadlines
Good problem-solving and analytical skills
Proficiency in data entry and file management
Strong time management and multitasking abilities
Excellent interpersonal skills
Initiative to suggest process improvements
Note: Your appointment designation will commensurate with your relevant work experience. Successful candidates will be offered a 1-year contract in the first instance, and may be considered for placement on a permanent tenure or subsequent contract renewal.
About Civil Aviation Authority of Singapore:
The Civil Aviation Authority of Singapore's raison d'etre is to develop the air hub and aviation industry in Singapore, expanding Singapore's links to the rest of the world. We enable opportunities through aviation, making connections, opening doors and enabling choices in people's lives.

Skills Required