Job Description

Job Purpose

This position aims to provide administrative support and assistance to the Events team in the planning and execution of the project plans. He/she will report to Manager, Events & Recognition.

The Job

Procurement & Budget Management

\xc2\xb7 Monitor projects\' progress and budget while delivering a highly desirable event for qualifiers to attend.

\xc2\xb7 You will also need to adhere to the internal procurement process and arrange for payments to be made before the stipulated timelines.

Project & Programme Management

\xc2\xb7 Coordinate delivery of project outcomes that align with project plans.

\xc2\xb7 Work with internal colleagues and external agencies (where necessary) to deliver the events programme.

\xc2\xb7 Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.

\xc2\xb7 Ensure programme are well-thought through and briefed to all parties involved.

Collaterals Management

\xc2\xb7 Be creative with collaterals design and handle last minute collaterals requirements promptly.

\xc2\xb7 Arrange and ensure print production are delivered on-time ahead of events.

\xc2\xb7 Ensure the necessary updating of events\xe2\x80\x99 collaterals.

Database & Registration Management

\xc2\xb7 To ensure the necessary communications are shared on time to garner strong participation from qualifiers to our recognition events, tracking of periodic registration numbers and arrange for necessary reminders/ eDM or emails to ensure actual attendance on-site.

Gifts & Tokens Sourcing

\xc2\xb7 In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force

\xc2\xb7 Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.

\xc2\xb7 Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.

\xc2\xb7 Highlights any potential concerns /risks and proactively shares best risk management practices.

Qualifications

Our Requirements

\xc2\xb7 Diploma or Degree qualification

\xc2\xb7 Preferably with minimum 2 years\xe2\x80\x99 experience in events planning

\xc2\xb7 Clear Communicator \xe2\x80\x93 Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force.

\xc2\xb7 Sense of Ownership \xe2\x80\x93 Self-motivated to take ownership of various projects and advance work without the need for micro-management.

\xc2\xb7 Detail-oriented while being a multi-tasker \xe2\x80\x93 You can manage various deliverables productively, review/ check to ensure accuracy and details.

\xc2\xb7 A committed Team-Player - A passionate and committed team-mate who will help out in your other colleagues\xe2\x80\x99 projects whenever necessary, even when it is beyond official office hours.

\xc2\xb7 A hands-on person \xe2\x80\x93 One who enjoys rolling up your sleeves for pre-event logistics planning, onsite execution and delivery of events.

\xc2\xb7 Interest in finance, insurance products and how an agency force works to close protection gaps

\xc2\xb7 Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pilot table and macros are a plus when you need to do registration processing.

\xc2\xb7 Willing to travel for overseas events

\xc2\xb7 Pleasant and good-natured

\xc2\xb7 High level of integrity, takes accountability of work and good attitude over teamwork.

\xc2\xb7 Takes initiative to improve current state of things and adaptable to embrace new changes.

About Great Eastern

Established in 1908, Great Eastern places customers at the heart of everything we do. Our legacy extends beyond our products and services to our culture, which is defined by our core values and how we work. As champions of Integrity, Initiative and Involvement, our core values act as a compass, guiding and inspiring us to embrace the behaviours associated with each value, upholding our promise to our customers - to continue doing our best for them in a sustainable manner.

We work collaboratively with our stakeholders to look for candidates who exhibit or have the potential to embrace our core values and associated behaviours, as these are the key traits that we expect from our employees as they develop their careers with us.

We embrace inclusivity, giving all employees an equal opportunity to shine and play their role in exploring possibilities to deliver innovative insurance solutions.

Since 2018, Great Eastern has been a signatory to the United Nations (UN) Principles of Sustainable Insurance. Our sustainability approach around environmental, social, and governance (ESG) considerations play a key role in every business decision we make. We are committed to being a sustainability-driven company to achieve a low-carbon economy by managing the environmental footprint of our operations and incorporating ESG considerations in our investment portfolios; improving people\xe2\x80\x99s lives by actively helping customers live healthier, better and longer; and drive responsible business practices through material ESG risk management.

To all recruitment agencies: Great Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.

Great Eastern