Job Description

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Dare to be Different, Teamwork, and CHIONG!


Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.


We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.


Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

Office & Facilities Administration

Lease Agreement

Ensure the office lease is valid and terms are complied with including insurance renewal, lease renewal. One year prior to expiry of lease, alert the C-suite and follow up on lease renewal until the conclusion Ensure all lease matters are documented and notify Finance

Security

Grant door access and access card to authorized employees. Ensure permission is obtained with Reporting Officer Deactivate access for employees who resigned or no longer authorized for access Conduct access review each quarter, with sign off by a C-suite Conduct necessary fire safety tests, fire drills, ensure fire equipment is valid Ensure all other regulatory compliance

Office Maintenance

Maintain and upkeep of office cleanliness, equipment and facilities, including the meeting rooms, office rooms and common areas
e.g. bulk contracts for air con, cleaning, pest control, fire protection, water dispenser, etc.

Ensure the pantry is well maintained, clean and the fridge is cleaned every Friday. Expired goods should be removed Arrange deep cleaning for the office every six months Report to landlord maintenance office on any repairs or malfunction of lifts etc. Conduct periodic check on all office facilities Daily checks on meeting rooms, pantry and C-suite offices to ensure cleanliness and water supply (if relevant). All tables and chairs must be returned to proper placement daily.

Procurement and Other Operations

Manage office inventory stock supplies and ensure stocks are maintained at adequate level at all times. This may include stationery, pantry supplies etc. Manage daily office operations, including handling of mails, courier services, providing support to visitors, season parking management, etc. Provide Direction Guide to visitors and host all visitors ensuring a high standard of hospitality. Conduct office orientation for new hires stationed at 223 Mountbatten, ensure new hires are included in TEAMS Channel and are accompanied for lunch in the first month. Upkeep all filing

C-Suite / Exco Office Support

Manage events attendance and co-ordination (e.g. registration, car park, agenda and presentation materials etc.) Arrange corporate gifts working with corporate communications department Prepare list of stakeholders for various purposes, alert C-Suite on sending of gifts where appropriate e.g. Congratulations notes to stakeholders Provide administrative support to C-Suite
e.g. Finance claims for C-Suites, Renewal of Season Parking, Meeting set up and logistics

In charge of welfare for Directors, C-suites and PMO team. Track Directors, Exco and PMO staff birthday and alert C-suites. Assist with birthday gift/ celebrations, festive seasons gifts, compassionate arrangement, farewell and any celebratory occasions Arrange quarterly bonding activities for Directors, Exco and PMO Office Plan budget for each financial year and track the utilization

Directors Meeting / Events, Kopi-C and Meetings

Take charge of Directors meeting schedule, meeting arrangements, rostering of meeting secretary and provide support. Follow up with CEO on action items after each Directors Meeting Take charge of Kopi-C schedule and venue. Follow up with CEO on action items after each Kop-C Plan Directors Retreat and execute the retreat preparation including sourcing for quotations, itinerary, travel / venue bookings, claims etc. Support Directors in admin / co-ordination (On request basis)

Project Management Office (PMO) Support

Meeting / Event support, expense claims, administration Project expense claims Quarterly Staff bonding, festive celebrations or organization events
Perform any other duties that may be assigned

QUALIFICATIONS

Diploma or Professional Certificates in any field

OTHER INFORMATION

Relevant Experience

3-5 years prior experience in administration or customer service

Competencies

People-oriented and good interpersonal skills Good oral and written communication skills Good vendor management Organised and meticulous Problem-solving skills Committed with a can-do attitude Team Player Only shortlisted candidates will be notified.
Please note that your application will be sent to and reviewed by the direct employer - Montfort Care