Job Description

Associate Trust Operations Administrator

Singapore

Monday - Friday, 9.00am - 6.00pm

Hybrid

Some of the things you'll be doing:

Accounting & Compliance


Maintain and reconcile trust accounts in accordance with regulatory standards. Review trust account reconciliations, journal entries, and financial statements prepared by ACE team. Raise ad-hoc invoices in SAP Hana and manage billing and credit control. Ensure compliance with FATCA/CRS reporting and filing requirements for onshore/offshore jurisdictions. Save accounting documents and assist in audits and trust reviews.
Transaction Monitoring


Monitor and review trust-related transactions for accuracy, legitimacy, and compliance with AML/CFT regulations. Perform due diligence checks for injections, distributions and payments. Escalate suspicious transactions and ensure proper documentation for compliance reporting.
Client & Trust Administration


Assist Trust Managers in delivering trust and corporate services, including: o Attending client requests. o Preparing trustee and company minutes and resolutions. o Processing distribution requests, including name screening. o Handling investment-related subscription forms and insurance transfers/purchases. Liaise with clients, banks, lawyers, and internal teams to ensure timely execution of tasks.
Banking & KYC


Prepare supporting documents for bank account opening (including KYC) and scan/upload documents. Follow up on account opening status and inform the accounting team. Update KYC information with banks and maintain compliance records.
System & Data Management


Update VP system with client contacts and asset details (as VP Superuser). Instruct and train ACE team to update VP accurately. Merge and save files (e.g., ACRA receipts) and maintain accurate records.
Project & Process Management


Correspond with SG Admin, SG Finance, and other stakeholders on new initiatives and process flows. Track fee agreements and services for project-based engagements. Efficiently lead and manage ad hoc initiatives and projects.
General Administrative Duties


Prepare share certificates, incorporation documents, structure charts (PPT format), and common seals. Handle BVI invoices, government surveys, SBF membership fees, PC mail support, and NAV statement retrieval. Send invoice chasers and maintain proper documentation.

What technical skills, experience, and qualifications do you need?

Degree qualification or equivalent; preferred STEP Diploma qualified 1-2 years' experience in private trust, audit, legal, accounting or tax industry Have relevant and/or adequate accounting knowledge Familiar with local governing trust laws and regulations, and standard AML policies and requirements by Financial Institutions Driven, energetic and self-motivated * Possess excellent communication and interpersonal skills and ability to work effectively in a team