Job Description

:

The Billing Specialist will be responsible for providing basic confidential, administrative, and clerical support, including assistance to department staff as it pertains to client billing functions within the department.

What You Will Do:

Billing & Invoicing work is focused on designing and ensuring compliance with billing and invoicing processes including:

• Information verification (e.g., ensuring the accuracy of billing information, negotiated terms, purchase orders, client AP contacts) for complete invoice data entry.
• Monitoring customer accounts (e.g., ensuring payments are made on time, reporting on overdue accounts, etc.)
• Managing & Resolving billing discrepancies (e.g., investigating and resolving billing & invoicing errors, recommending process improvements to avoid future errors, etc.)
• May include collections activities.
• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping. Including a proprietary scheduling & billing system, Oracle, and client AP processing platforms.
• Interacts with company global affiliates as it pertains to Intercompany billing.
• Interacts with the Operations team and 3rd party contractors to successfully process billing.
• Interacts with Client base and presents information and solutions professionally and clearly.
• Manages to report of billing activities against key metrics.
• Ensures proper billing processes are followed and accurate records are kept of department activities.
• Manages accrual file to ensure billing is current.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, scanning, and faxing.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• Typically requires 1-2 years of previous related experience.

Knowledge, Skills, and Abilities

• Behavioral Competencies to include dependability, integrity, persistence, adaptability/flexibility, cooperation, positive customer service, active listening, persuasion, social perceptiveness, critical thinking, influencing without authority, and effective communication.
• Knowledge of business financial processes and flow.
• Strong MS Office experience, such as Outlook, word processing, and Excel spreadsheet creation and management.
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Excellent arithmetic abilities.
• Works under moderate supervision in a professional office environment.
• Problems are typical of a routine nature and may at times require interpretation or deviation from standard procedures.
• Strong interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
• Communicates information that requires some explanation or interpretation.
• Analytical and detail oriented.
• Able to proactively and professionally resolve issues and make improvements to processes.
• Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.

Reporting Relationships:

The incumbent reports to a supervisor or Manager level position or above. This position does not have direct reports.

About Us: We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We\'re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

Equal Opportunity

ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs

ABS Group