Job Description

1. Billing & Invoicing

Prepare customer invoices accurately and on time, in line with company policies and statutory requirements. Ensure correct application of VAT/WHT, freight charges, and reimbursements. Maintain invoice templates and customer profiles (tax ID, name, address, etc.). Liaise with operations and finance to resolve any billing discrepancies.

2. Accounts & Records

Record issued invoices in the accounting/biling system. Track payments received and highlight overdue accounts to finance. Assist in preparing billing-related reports for management.

3. Administrative Support

Handle filing, documentation, and archiving of invoices and supporting records. Support procurement/payment processing (e.g., collecting approval signatures, forwarding to finance). Assist in maintaining customer and vendor databases.

4. Coordination & Compliance

Work closely with operations to ensure billing information is aligned with service delivery. Ensure compliance with local tax regulations (VAT/WHT rules). Support finance with billing-related documents when required.

5. General Office Administration (as assigned)

Support office administration tasks such as stationery, courier arrangements, and vendor coordination. * Assist management with ad hoc administrative projects.