Job Description

Job Category: Legal
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We are seeking a highly organized and detail-oriented Corporate Secretary to support our Board of Directors and ensure the company adheres to legal and regulatory requirements. This role is responsible for managing all board and committee meetings, maintaining corporate records, and ensuring that governance practices are consistently followed. The ideal candidate will serve as a trusted advisor to the board, providing critical support for board communications, resolutions, and compliance obligations. Additionally, the Corporate Secretary will lead a small team of two staff members, providing guidance and oversight to ensure departmental goals are met.
Key Responsibilities:

• Board Meetings: Coordinate, schedule, and organize board and committee meetings, including logistics, agendas, materials, and minutes. Ensure timely and accurate distribution of board packets and relevant documentation prior to meetings.
• Annual General Meeting (AGM) : Lead the end-to-end co-ordination of the AGM, including preparation of meeting materials, issuance of notices, proxy management, regulatory compliance and accurate recording of the proceedings.
• Minutes and Records: Accurately record minutes of board meetings and ensure proper maintenance of corporate records and documents, including statutory registers, board resolutions, bylaws, and charters.
• Compliance: Ensure the company complies with all relevant laws and regulations, including corporate governance standards. Maintain up-to-date knowledge of regulatory changes and file necessary documents with regulatory bodies, including annual reports and disclosures.
• Communication: Serve as the primary point of contact between the company and its board members, facilitating clear and effective communication. Advise the board and senior leadership on corporate governance best practices and compliance requirements.
• Documentation: Manage the preparation and distribution of the annual report, proxy statement, and other corporate documents. Oversee the onboarding and offboarding of directors, including D&O insurance, orientation, and documentation.
• Confidentiality: Maintain the highest level of confidentiality regarding all corporate matters and act with discretion and integrity at all times.
• Team Management: Lead and manage a small team of two staff members, providing guidance, support, and performance management to ensure departmental objectives are achieved.

• Bachelor's degree in Business Administration, Law, or a related field. Legal or paralegal training is a plus. A professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) is preferred.
• Minimum of 8 years of experience in a corporate governance, legal, or executive administrative role. Experience in the insurance or financial industry is highly desirable.
• Strong knowledge of corporate governance principles, company law, and regulatory compliance.
• Exceptional written and verbal communication skills.
• Excellent organizational, communication, and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to work independently and manage multiple tasks with strict deadlines.
• High level of integrity and professionalism.
• Proven experience in team leadership and management.