Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• Responsible for handling incoming and outgoing calls including distribution of any messages.
• Receive, inform and guide visitors including co-ordination with employees. Coordinate and distribute refreshments.
• Co-ordinating client requests for taxis or transport
• Responsible for maintaining all contact registers including suppliers/contractors
• Responsible for management, maintenance and upkeep of the front office/ reception area clean and presentable at all times

• Operating security gate controls, management of visitor access passes and access control system

• Assist in the generation of work requests/payment approvals and travel requests on behalf of the facilities management team
• Provide assistance in general administrative activities and any other duties as assigned by Senior Facilities Management team including travel requests & booking arrangements
• Maintain conference room booking schedules to maximise efficient use of space
• Manage the mailroom and perform associated functions including management of mail service and courier contractors
• Receive and despatch couriered items
• Participate as a key team member in responses to emergency situations

• Assist with arranging of xe2x80x98cover during periods of Annual Leave.
• Co-ordinate and assist Client with local office events
• Consolidate information & generate reports, letters, communications & documents as required by management
• Maintain Helpdesk system. Ensure that facilities staff are made aware of defects requiring action in a timely manner
• Maintain current lists for on-call officers/fire wardens, etc. for use in cases of emergency

• Contribute as an active member of the facilities team.
• Key management responsibilities including securing and issue of keys in accordance with approved site procedures.
• Manage all aspect of the Office Assess Control System including currency of cardholder records and temporary passes
• Other duties as reasonably directed by the Facilities Manager or Senior Account Management

Location:On-site SingaporeIf this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle