Job Description

Responsibilities Duty 1: Buying

• Prepares and issues Purchase Orders and manage supplier acknowledgements.
• Reviews open purchase orders, receives order confirmation, quantity, and price acknowledgements from suppliers, and loads supplier’s promise ship dates into business systems.
• Expedites Purchase Orders (Move In, Move Out, Past Dues) and communicates delivery information to impacted departments.
• Oversees Kanban Parts (Releases, Expedites, Past Dues).
• Manages shortages, short shipments, and Buy lists.
• Handles Cancellation of PO and/or PR from ERP system and notify stakeholders.
• Analyzes invoice discrepancies and communicates resolution to stakeholders based on standard process.
• Resolves Quality and Non-Conformance Material Reports.
• Contacts vendors and shippers to improve/validate acknowledgement details: price, date, quantity, unit of measure, shipment and ensure that materials are shipped on specified shipping date. Follow-up on orders previously expedited, identify and resolve delays in shipment dates.

• Maintains and tracks material and supply levels of Finished Goods of Distribution Centers using Planning Tools.
• Manages High-Impact Orders, Shortages and Past Dues: Purchase Orders, Sales Orders and Work Orders.
• Prepares and maintains Inventory Projection Plan for assigned items.
• Plans and manages Inter-company Deliveries.
• Monitors and controls intercontinental shipments. Reviews for approval expedited shipment bookings based on plan deliveries.
• Recommends and updates Planning Parameters.
• Actively participates in review meetings involving Material Requirements Planning, Shortages, Inventory Reduction, Service Levels and Sales & Operations Planning processes.
• Assists in establishing, reviewing, and maintaining the production schedule in alignment with the Master Production Schedule.

• Documents all the major forecast changes from prior demand plan.
• Presents, recommends, and negotiates solution and forecast adjustment to the stakeholders; gets their buy-in and commitment to any deliverable.
• Communicates Forecast to Supplier.
• Reviews and tracks Excess and Obsolete.
• Gathers and prepares Data of Supplier Performance and Scorecard for S&OP Review.

• Maintains business systems and applications, validates correctness of, and tracks changes to ensure data integrity.
• Collaborates and communicates with suppliers to get commercial information (ex. transfer price, lead time) or other related information needed to update the system.
• Troubleshoots basic and common technical errors.

• Gathers report requirements from stakeholders.
• Extracts/generates quantitative information from Business Systems, Business Intelligence tools and applications.
• Communicates with resource person to get input/raw data needed for report generation.
• Transforms (clean up, formatting, calculation, consolidation, standardization) of data based on pre-defined guidelines, instructions or expected output
• Identifies and provides solution to general inquiries
• Creates Supply Chain and SIOP-related reports based on standard processes and performs data validation to achieve data integrity
• Customizes reports aligned with customer requirements
• Communicates issues/concerns to stakeholders regarding results of analysis
• Provides insights and validates with stakeholders if recommended solutions to address business questions and are aligned with the objectives
• Creates new or updates existing documented information based on the documentation guidelines and communicates updates of documented information to all relevant stakeholders through various channels

• Supports continuous improvement/innovation project ideas and executes agreed and approved solutions
• Provides input during project reviews to understand the needs and objectives of the project.
• Creates prototypes/mock-ups and performs research, analysis and testing to validate if the identified solution is the best fit to meet the requirements.
• Identifies risk and supports risk mitigation actions.
• Recommends actions to be used in the UAT plan, sets up and executes UAT.
• Documents the project for user manual, Knowledge Management or best practice sharing.

• Education: BS Industrial Engineering, Bachelor’s Degree in Business, Operations Management, Supply Chain, Purchasing or other Engineering / Management related discipline
• Job Related Experience: 2.5 years related experience in Buying, Planning, Procurement and Supply Chain with data mining, manipulation, analysis and reporting experience
• Specific Knowledge:
  • Microsoft Office
  • Data Manipulation & Interpretation
  • Bill of Materials
  • Material Requirement Planning
  • Metrics Reporting
  • Root Cause / Gap Analysis
  • Intermediate understanding of Supply Chain Management
  • Basic to Intermediate Vendor Management
  • Understanding of Material Resource Planning, Production Planning and Control, Inventory Management and Logistics Operation
• Skills:
  • Intermediate Microsoft Excel proficiency Level 2
  • Oral & written communication skills
  • Problem solving & analytical skills
  • Presentation skills
  • Training Skills