Job Description

Adecco is partnering with one of the art industry leaders in Singapore and it is a great opportunity to work with the esteemed company to gain valuable experience.Job Roles:1. Secretariat and Meeting

• Perform secretariat duties for departmental meetings, including coordination and communication of meeting agenda, date and venue, as well as minutes-taking and maintaining bi -weekly reports.

2. Procurement and Financial Management

• Manages purchases according to organization procurement guidelines and assists in coordinating items to be purchased within the CS department, completing necessary procurement work
• Tracking budget expenditure and cashflow matters

3. Vendor Management and Inventory

• Assist in sourcing for vendors to fix, service, and/or calibrate Conservation Services fixed assets and equipment.
• Inventorying and stocktake of equipment/fixed assets/furnishing.

4. Administrative Support

• Organize and maintain departmental records and documents.
• Assist in managing workshops, trainings, and general administrative tasks.
• Upload and organise conservation-related reports and records.
• Support in managing exhibition data and monthly reports.
• Coordinate the schedule and the usage of lab and conservation equipment.
• Assist in general lab maintenance and material replenishment.
• Coordinate and collate requests from the Conservation Services department.

Requirements: * Prior procurement experience, including familiarity with government procurement terms (i.e. SVP, ITQ) preferred.

• Proven experience in secretariat duties, meeting coordination, and administrative support.
• Preferably in the arts industry or science-related industry.
• Proficiency in office productivity software and data management, including MS Office / Teams and Workday.
• Prior experience in procurement coordination, inventory management, and vendor sourcing. This requires the ability to procure specialised products and includes working with international vendors.

Candidates with no experience but with related education discipline are welcome too!Next Step:If you would like to explore further, please submit your updated resume to kaelyn.koh@adecco.com. Shortlisted candidates will be contacted.Kaelyn Koh Cu Yan
Direct Line: +65 6697 7875
EA License No: 91C2918
Personnel Registration Number: R22107353

Adecco