Job Description

Business DivisionsGroup FunctionsYour roleDo you have corporate secretarial experience and have interest in furthering your career in corporate governance? Do you thrive on managing your own assignments and driving projects forward to resolution working alongside with multiple stakeholders? Are you looking for an opportunity to join a dynamic and collaborative team providing company secretarial administrative support to senior and experienced executives?We\'re looking for some like this to:

• act as point of entry for corporate secretarial matters and corporate governance issues in respect of UBS Group entities in Asia Pacific (with particular focus in Singapore and Hong Kong), including organization and holding of regular and ad-hoc directors\' meetings and attendance to ancillary matters, annual general meetings, preparation of board and shareholders\' resolutions, preparation and review of documentation in compliance with statutory and regulatory requirements, attending to requests and matters generally in relation to corporate organization, authorizations, corporate governance matters originated from offices in Asia Pacific;
• Preparing relevant documentation and processes in relation to the appointment/resignation of Board Directors and company officers, including consents to act and letters of resignation for directors joining/resigning and other corporate actions (i.e. returns of capital, dividend declaration, cancellation of shares, share issuances etc.);
• Monitoring legal and regulatory developments impacting the Corporate Secretary landscape in Asia Pacific (with particular focus in Singapore and Hong Kong);
• Liaising with external auditors and internal stakeholders with respect to the annual audit of financial statements;
• Maintaining corporate registers, including share registers, director registers, members registers etc.;
• Participating in global and regional projects including liaising/coordinating with stakeholders within UBS as well as external service providers;
• Collaborate and work closely with onshore and offshore colleagues and relevant stakeholders in other regions and departments on global enquiries and other statutory and regulatory reporting; and
• Work with other stakeholders in the establishment of new entities and closure of dormant entities in Asia Pacific (with particular focus in Singapore and Hong Kong).

Function CategoryLegalJoin usAt UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it\'s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we\'re more than ourselves. Ready to be part of #teamUBS and make an impact?Contact DetailsUBS Business Solutions SA
UBS RecruitingYour teamYou will work closely with dedicated and skilled colleagues of the APAC Corporate Secretary team. We manage our work independently but are also close team players, and we pride ourselves on collaborating with each other to maintain efficient and high-quality deliverables.Your expertise

• Excellent written and verbal communications skills. Fluency in Mandarin and ability to read and write Chinese characters is preferred but not essential.
• Sound corporate secretarial experience gained from professional firms or international institutions is preferred.
• Knowledge of Singapore Companies Act (Cap. 50) requirements is preferred, and additional knowledge on Hong Kong New Companies Ordinance would be advantageous.
• Excellent drafting, analytical and interpretation skills.
• Confident and authoritative with strong communication, effective interpersonal and advisory skills.
• Motivated and self-driven, possess initiative to drive projects and able to work autonomously, prioritise and manage time effectively.
• Ability to work under pressure and independently.
• Good team player with a strong sense of responsibility, take pride in your work with dedication to quality.

About usUBS is the world\'s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..We have a presence in all major financial centers in more than 50 countries.Your Career ComebackWe are open to applications from career returners. Find out more about our program on .

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