Job Description

Purchase (Trade and Non Trade)

• Process and review of Purchase order PP, check the OC
• Track orders and ensure timely delivery of goods, receiving, and invoicing
• Matching of supplier\xe2\x80\x99s invoices with supporting documents such as PO & DO.
• Assist and support to spear head on all cost saving and reduction program and activities.
• Liaise and negotiate with vendors on required products/services for the best price and payment terms.
• Compare and evaluate pricing proposals from vendors.
• Make data entries for Suppliers\xe2\x80\x99 invoice after verify quantity and unit rate.
• Responsible for verification of discrepancies supplier\xe2\x80\x99s Invoice (INV) & Delivery Order (DO) with PO
• Follow up & ensure Credit Note (CN) has been received for goods returned or over billed.
• Verify total monthly Purchase Invoice in system
• Proper scanning and keeping of docs in the sharedrive
• Keep track on the contract terms and expiry (Non trade and service)

• Obtain and evaluate quote based on cost and arrival time
• Monitor shipment and update the team for any incoming/delay
• Prepare tally sheet 2 days before shipment arrival in warehouse
• Report to HQ for any discrepancy and damages
• Liase with HQ shipping team for any shipments related queries and action to take
• Verify the Invoice (delivery vendor) charges and post in Axapta

• Monitor deliveries and returns through delivery group chat
• Ensure that all the DO\xe2\x80\x99s scanned by warehouse and posted in Axapta weekly
• Ensure that returns are prosted in Axapta
• Verify the Invoice (delivery vendor) charges and post in Axapta

• Work closely with warehouse team on maintaining the Stocklist \xe2\x80\x93 identify the stocks and SB items
• Ensure SB items are monitored and actioned weekly ; arrange deluxing, cleaned and labeled
• Spareparts and UB to dispose must be accounted and get approval to dispose
• Monitor Loans, must be returned in good condition and cleaned before putting away
• Pre-order list must be check weekly and ensure that the store is aware on the available stocks in warehouse
• Lead the preparation on Stocktake and prepare the necessary steps before conducting stocktake
• Work with Store Manager and Marketing team for any promotions or clear items

• Follow the price calculation and update if got any changes in the delivery, freight or exchange rate
• Ensure that the sales team don\xe2\x80\x99t amend the price in Axapata and follow the discount mechanics and terms
• Review the price factor and cost price yearly

• Weekly Payment repots
• Shipping Tracking
• Cost of Sales Report - Monthly
• Purchases Summary Report \xe2\x80\x93 Monthly
• SB reports
• Disposal report
• Pre-Sales report

• Ensure that Axapta records are updated, sales order (OS), Purchase (PP) and arrival journal (IAJ)

• MS Excel, Word
• Candidates with no prior relevant experience are welcome to apply. Candidates with relevant expereince will be considered for the executive role.
• Singaporeans only
• Willing to take initiative and positive attitude

Additional Information