Job Description

UWCSEA Dover is seeking to hire a temporary Secretary for the Counselling and Wellness Center, from January to October 2026.
The Secretary will support the day-to-day operations of a dynamic K-12 school counselling department and plays a key role in providing frontline support to students, parents, and staff.
Main Responsibilities

• Act as the key liaison & triage point for students, parents and staff accessing counselling services
• Coordinate and organise appointments for Counsellors
• Supervise students in counselling & wellness areas and accompany students from class for counselling appointments as needed.
• Management of counselling area space to ensure a clean, safe and welcoming environment, which may include managing student behaviour
• Liaise with various schools and external stakeholders for the effective delivery of Counselling and Wellness programs and activities
• Help organise, collaborate and contribute to significant awareness-raising days aligned with the Counselling Department (RUOK Day, World Mental Health Day, Body Acceptance Week)
• Responsible for procurement, purchasing and claim forms, & coordinate events.
• Maintain and build electronic resources for the Counselling and Wellness Centre and associated community engagement platforms.
• Build and enhance presentations (Canva / Keynote/PowerPoint/Google Slides) for counselling workshops
• Compile and manage resources such as books, art therapy supplies, subscriptions, games
• Record-keeping of Counselling business meetings, including budget tracking
• Compiling and synthesising data collected by the Counselling Department to track and alert Counsellors of students in need
• Adhere to the confidentiality requirement of the College for Data protection
• Adhere and be accountable to school and departmental policies and procedures.
• Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College

Person Specifications

• Minimum Polytechnic Diploma in any related discipline.
• 2+ years of relevant experience (e.g. office administration), ideally in a school environment or medical / counselling / social work environment
• Able to work cohesively in a team-based environment as well as independently
• Excellent English (written and spoken), interpersonal and organizational skills
• Must be compassionate, flexible, approachable and willing to assist in problem-solving with children from K1 to G12. Experience in student behaviour management is preferred.
• Attention to detail.
• Strong commitment to diversity, equity and inclusion
• Must be pet-friendly as animal-assisted activities are delivered on-site.
• Calm and composed in crisis situations
• A keen learner who is able to adapt and work with minimum supervision
• Highly Proficient in Mac platform and Google suite applications.

Application
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The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalized group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

Skills Required