Job Description

Job ResponsibilitiesProject Administrator * Manage and coordinate project administrative work, working closely with Asset Managers and 3rd party vendors

• Manage and keep record of all the project documentations required by the Document Controller \xe2\x80\x93 vendors\xe2\x80\x99 insurance copies, permit to work, contracts etc
• Ensure projects are on schedule and follow company compliance guidelines
• TP-RAP/ P2P/ New Vendor Set up: Activation and ongoing monitor of vendors in company Third Party Management Platforms
• Maintain the records of the approved supplier in system as per company procurement policy
• Assist vendors on access to company platform for ongoing monitoring and follow up on completion of the tasks
• CASP+/ Purchase to Purchase (P2P) Systems:
• Maintain the records of the approved supplier in CASP+ system as per company procurement policy
• Raise Purchase Orders to vendors \xe2\x80\x93 P2P
• PO reviewer for requisition/ change order for all IEP project raise in P2P
• Company Project Management Office (PMO) coordination lead from setup to closure
• Co-ordinate with PMO team on project updates / issues
• Assist on project documentation
• Coordinate with supplier on the Insurance as per company requirement, and maintain Certificate of Insurance
• Payments/ Invoices:
• Assist eInvoice submission / payment process for Finance team
• Rectify company PO / Invoice from vendor / payment issues and requests from P2P & Suppliers
• Monitor and chase for tax invoices upon work done
• Process Churn project invoices

Data Analytics, Monitoring and Performance tracking * Manage and merge data outputs from across all systems within the company Network (Includes Leasing, Facilities Management, Space & Occupancy, Utilization, financials etc.)

• Monitor month on month change, and derive insights on potential optimizations, or strategy that arises from identified trends or anomalies
• Other ad-hoc data analysis required \xe2\x80\x93 including visualization, insight creation, data cleaning and metric creation / baselining

Risk and Control, Others * Quarterly Exercise - MCA (Internal Audit): Collate & coordinate for audit preparation

• Provide support in the Ongoing Monitoring exercises which comprises of all the due diligence questionnaires launched by the Third Party Utility team
• Admin lead to guide & coordinate with admin team for administrative support
• All other ad-hoc tasks assigned by Reporting Manager

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Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume
We regret that only shortlisted candidates will be notified
Job Code: SHUL
Email Address: bs1@persolkelly.com
EA License: R1656128
Registration No: 01C4394
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