Job Description

Credit applications:

\xc2\xb7 Process credit applications within 10 working days, ensuring that clients are notified promptly and professionally. The credit worthiness of all applicants is formally checked and approval must be received from the Director of Finance.

\xc2\xb7 Review the credit worthiness of all existing non-Accor approved clients on a yearly basis.

City Ledger:

\xc2\xb7 Ensure all invoices / statements are issued on a timely basis.

\xc2\xb7 Monitor the prompt follow-up of all overdue accounts and minimize the recovery delay.

\xc2\xb7 Monitors the special billing arrangements for groups and conventions as required to ensure that postings are in line with customer requirements.

\xc2\xb7 Monitor and pursue collection of overdue accounts.

\xc2\xb7 Review city ledger daily for correct postings of charges and take corrective action where necessary.

\xc2\xb7 Review bad debts listing monthly to prepare collectability analysis for monthly provision for doubtful debts.

\xc2\xb7 Respond to and resolve account queries in conjunction with accounts receivable.

\xc2\xb7 Review provision, write-offs and other adjustments immediately prior to month end.

\xc2\xb7 Implement effective inquiry response procedure for guests and management.

\xc2\xb7 Ensure all travel agent commissions are timely processed and paid.

\xc2\xb7 Report on monthly accounts receivable ageing analysis and detailed accounts\xe2\x80\x99 ledgers.

\xc2\xb7 Conduct credit meetings at least once a month, with relevant highlighting monthly performance, bad debts, staff accounts outstanding and discuss any accounts causing concern and follow up.

\xc2\xb7 Attend Credit Managers meetings to keep up to date knowledge of credit risks.

\xc2\xb7 Appropriately manage all delinquent accounts, liaising with debt collectors where needed.

\xc2\xb7 Review and recommend accounts to be written off, providing appropriate documentation.

Guest Ledger and liaison with Front Office:

\xc2\xb7 Liaise between the Finance Department and the Front Office.

\xc2\xb7 Ensure PX and PM accounts are checked on daily basis and transferred to city ledger within 48hrs from the departure date.

\xc2\xb7 Review the Advance Deposit ledger to ensure all the balances are either current or for future date.

\xc2\xb7 Inform the Front Office Manager of any deviations from policy by Duty Managers, or Front Office Agents that may come to his/ her attention.

\xc2\xb7 Ensure guest refunds are processed in a timely manner as per the hotel policy; with all supporting paperwork and required authorizations.

Commercial Responsibilities

To keep closed contact with hotel debtors i.e. Travel Agents, Airlines, Corporate clients and Individuals.

Work Experience

\xc2\xb7 Diploma in Accounting / Finance

\xc2\xb7 Minimum 2 years of experience in a similar capacity

\xc2\xb7 Good reading, writing and oral proficiency in English language

\xc2\xb7 Proficient in MS Excel, Word, PowerPoint and relevant accounting systems

\xc2\xb7 Service oriented with an eye for details.

\xc2\xb7 Ability to work effectively and contribute in a team.

\xc2\xb7 Self-motivated and energetic.

Accor