Job Description

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects al employees,
volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will
be undertaken before any appointment is confirmed.Position Title Daily Operations Coordinator
Reference: February 2024
Function/Department Whole School
Location: AIS
Manager Title Principal
Position Type Permanent
Position Status Full TimePosition Objectivexe2x97x8f To oversee the daily operations of staffing cover needs with the and classroom allocation for all campuses.
xe2x97x8f Col aborating with cross-functional teams and identifying and resolving operations issues.
xe2x97x8f Team management, process optimisation and aligning operational goals with school wide objectives.ResponsibilitiesStaff Absence Management
xe2x97x8f Daily communication with staff and relief team on cover requests via texts, cal s and emails either in advance or by
06:30am on the day of absence.
xe2x97x8f Works with the Heads of Years and Secondary Leadership Team to track and monitor staff absences.
xe2x97x8f Coordinates leave of absences with al relevant parties to include: Management, HR and Payrol .
xe2x97x8f Accountable for the placement of relief staff in sub-school campuses where cover is needed. Constant contact is
required with substitutes to provide sufficient cover.
xe2x97x8f Implement and provide the day-to-day cover requirements of the school in line with the school cover policy.
xe2x97x8f Maintain and produce relief staff statistics for reports and other statistical analysis where required.
xe2x97x8f Clear communication with staff on cover arrangements and lesson plans.
xe2x97x8f Work with Academic Strategy Team to support cover relating to absence due to professional development.Room Management
xe2x97x8f Liaise with the Exams Team to ensure that rooms for exams are al ocated appropriately.
xe2x97x8f Rostering of Study Supervision during exams in room al ocation.
xe2x97x8f Daily emails to students on room changes who do not received auto notifications from the cover management systems
(iSAMS).
xe2x97x8f Room allocation for events.School Calendars/Logistics
xe2x97x8f Chair and record minutes of weekly Logistics meetings, publishing these to al members of the committee with updated
approved events.
xe2x97x8f Responsible for the effective administration and coordination of a variety of school events via the iSAMS calendar with
strong communication with the event organiser.
Disclaimer: The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the role.Page 1 of 3 Formxe2x97x8f Maintaining the school calendar with al approved events.
xe2x97x8f Oversee, coordinate, and approve all venue bookings around the Lorong Chuan site for all three schools.
xe2x97x8f Working with the Principal and Managing Director.Relief Staff Payment Forms
xe2x97x8f Daily booking of relief staff on booking site for payroll purposes.
xe2x97x8f Accurately complete signed Relief Payment Forms for monthly payrol .
xe2x97x8f Handing and col ating of forms to the Payrol Specialist for payment.General Enquiries
xe2x97x8f Answer al enquiries and provide information to the operations office in a timely manner.
xe2x97x8f Inform the relevant line managers of actions taken and alert them of urgent matters that require their attention.HR Function
xe2x97x8f Work closely with the Relief Pool HRBP, maintain the database to ensure there is a steady pool of qualified staff.It is the job holder's responsibility to promote and safeguard the welfare of children and young people for whom they are
responsible, or with whom they come into contact with and compliance with the relevant Cognita Safeguarding Child
Protection Policy and Procedures should be adhered to at al times. If in the course of carrying out the duties of the role,
the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home,
they must report any concerns to the School's Designated Safeguarding Lead or to the Head or indeed to the Cognita
Regional Safeguarding Manager so that a referral can be made accordingly to the relevant third party services.Position Requirementsxe2x97x8f High attention to detail
xe2x97x8f Intermediate - Advanced level of Microsoft Excel and Word
xe2x97x8f Excel ent communication skil s
xe2x97x8f Confidentiality and discretion essential
xe2x97x8f Excel ent time management skil s
xe2x97x8f Ability to work autonomously
xe2x97x8f Ability to multitask
xe2x97x8f Ability to liaise professional y at al levels
xe2x97x8f Ability to manage the Relief Pool and provide construction feedback on their performance
xe2x97x8f Ability to hold difficult conversationsQualificationsxe2x97x8f A-level minimum
xe2x97x8f Diploma of Degree qualification advantageous
xe2x97x8f Data Management/Timetabling/Scheduling/Diary Management preferredDisclaimer: The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the role.Page 2 of 3 FormContactsxe2x97x8f Whole SchoolWorking Conditionsxe2x97x8f Country Role
xe2x97x8f Individual Contributor working as part of a team
xe2x97x8f Fast paced work environment
xe2x97x8f Office location within a school environment at Lorong ChuanTerms of Employment
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects al
employees, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment
background checks wil be undertaken before any appointment is confirmed. Appointment is subject to an enhanced
Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police
or equivalent background checks for al other countries inhabited (irrespective of whether you worked in those countries).xe2x97x8f Working Hours: 6:30am - 3:30pm, Monday to Friday
xe2x97x8f Annual Leave: Hybrid 11 weeks Paid School Holiday.
xe2x97x8f Medical Benefits: Group Medical Insurance
xe2x97x8f Sick Leave/Hospitalisation Leave: 60 days hospitalisation leave including 14 days sick leave
xe2x97x8f Probation Period: 3 months from date of commencement
xe2x97x8f Reference Check: Required
xe2x97x8f Background check: RequiredDisclaimer: The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the role.

Australian International School