Job Description

9 months (option to extend for two months)
Salary: $2100 to $2300
Key Responsibilities
1. Scanning & Digitalisation of Hard-Copy Records
a. Collect, organise, and prepare hard-copy documents from assigned laboratories or departments for scanning.
b. Digitise files accurately and in accordance with established naming conventions and file structures.
c. Perform quality checks to ensure scanned documents are complete, legible, and properly indexed.
d. Upload and maintain digital files into designated shared drives or document repositories following guidelines.
2. Handling Sensitive & Confidential Information
a. Manage records that may contain confidential, personal, or sensitive data in compliance with data protection and confidentiality policies.
3. Secure Disposal of Hard-Copy Documents
a. Dispose select documents after confirmation of successful digitalisation.
b. Track disposal volumes and maintain basic logs where required.
4. Coordination & Workflow Management
a. Work closely with department Planning & Ops, lab personnel, and department representatives, in line with planned scanning schedules.
b. Maintain progress records and provide updates on completion status or issues encountered.
5. General Support Duties
a. Assist in safe handling, transport, and storage of documents during the digitalisation process.
b. Uphold good document management practices throughout the project.
c. Support any other tasks related to the digitalisation exercise as assigned.
Minimum Requirements

• GCE 'O' Level / Diploma or equivalent.

• Basic computer literacy, including use of scanners, shared drives, and file organisation.

• Ability to handle repetitive tasks with accuracy and attention to detail.

• Experience in document management, administrative support, and record digitalisation projects.

• Familiarity with handling confidential or sensitive information.

EA License No.: 96C4864
Reg No.: R25128798 HUANG QIMENG

Skills Required