Job Description

Location : Farrer Road
Job Title: Event & Operations Executive
Contract Period: 01 October 2025 - 30 September 2026 with an option to extend from 1 Oct 26 to 30 Sep 27
Working Hours:

• Mondays to Fridays: 10:00am - 5:30pm (inclusive of 45min lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays, except for school events that fall on Saturdays
• Attendance required for school events that may start as early as 7:00am or end as late as 10:00pm (approx. 5-9 events per year)
• Approximately 3-4 events may be held off-site at external venues
• During exam periods when exam papers are printed, start time is 9:00am (approx. 2-3 weeks in August, 3-4 weeks in Sep/Oct)

Scope of Services:
(A) Event Management

• Plan, prepare, and support school events, mainly in food catering
• Source suitable caterers/vendors and food items for ad-hoc/special school events
• Plan menus, including special arrangements for special diets/allergies
• Coordinate with school Admin Manager/Admin Executive on budgets and procurement
• Manage logistics and liaise with vendors for smooth event execution
• Assist with formal dinners/lunches held outside school, including external meetings and overseeing venue setup

(B) School Operations

• Be the main person-in-charge of the Printing Room and manage printing requests from teachers
• Work closely with Examination Committee for printing exam papers and ensure their security
• Ensure SOPs are followed for exam paper printing
• Coordinate with teachers-in-charge for printing requirements
• Train new General Office staff / Operation Support Officers (OSO) in SOPs and printing room operations
• Serve as point of contact for on-site technicians and troubleshoot printing machines
• Maintain cleanliness and tidiness of the Printing Room
• Assist at the General Office reception counter as required
• Support administrative and operational tasks, including school emergency exercises

(C) Canteen Operations

• Assist in managing Canteen Vendors and ensure adherence to HPB guidelines
• Communicate announcements to vendors in coordination with Operations Manager
• Attend termly Canteen meetings and take minutes
• Attend HPB briefings with Canteen Vendors

Skills & Experience Required:

• At least 3 years of relevant experience in:

Organizing events with multiple internal and external parties
Food catering for events
Printing and managing a Printing Room in a school setting
Handling sensitive and bulk printing under tight deadlines * Knowledge of HPB requirements for School Canteens; at least 1 year supervising/managing Canteen Vendors

• At least 1 year experience (within last 2 years) in a local mainstream school providing reception services
• Strong communication and interpersonal skills
• People-oriented and able to multi-task under pressure
• Strong organizational and project management skills
• Bilingual and proficient in written and spoken
• PC literate

If you meet the requirements, please submit your resume directly to eg@businessedge.com.sg
EA License No: 96C4864 Reg. No.: R2094940 Goh Khar Keow