Job Description

Job Scope & Responsibilities


An Event Sales Coordinator supports the sales team in driving revenue for events (conferences, trade shows, exhibitions, corporate events) by managing leads, client communications, and sales logistics.





Key Duties:





Sales Support & Lead Management





Handle inbound inquiries (emails, calls) from sponsors, exhibitors, and attendees.





Qualify leads and pass them to sales executives.





Maintain CRM (Salesforce, HubSpot) with updated client records.





Client Coordination & Relationship Management





Prepare and send proposals, contracts, and invoices.





Follow up with clients for payments and contract confirmations.





Assist in resolving client issues before/during/after events.





Event Logistics & Operations Support





Coordinate booth/sponsorship allocations with the operations team.





Ensure exhibitor/sponsor deliverables (logos, branding, tickets) are processed.





Assist in on-site event coordination if required.





Administrative & Reporting Tasks





Track sales metrics (leads, conversions, revenue).





Generate reports for management on sales performance.





Process payments and manage invoicing.





Marketing & Promotions Assistance





Work with marketing to distribute promotional materials.





Support email campaigns and social media outreach for sales.





Requirements & Minimum Experience


Education & Skills


Education: Diploma or degree in Marketing, Business, Events, or Hospitality (preferred but not mandatory).





Experience:





Entry-level: 0-2 years in sales support, customer service, or event coordination.





Mid-level: 2+ years in event sales, sponsorship sales, or B2B sales coordination.





Technical Skills:





CRM software (Salesforce, HubSpot).





Microsoft Office (Excel, PowerPoint, Word).





Basic knowledge of email marketing tools (Mailchimp, Eventbrite).





Soft Skills


? Strong communication & interpersonal skills (for client handling).


? Highly organized & detail-oriented (managing multiple clients/deadlines).


? Ability to work under pressure & tight deadlines.


? Basic negotiation & persuasion skills (upselling sponsorships).