Job Description

6 Months Contract (open for renewals)
Central RegionThe Singapore Meetings & Events (M&E) Team organizes and oversees more than 130 events annually for the company's employees. These events, hosted at various external venues, range from intimate training sessions for 10 attendees to large-scale office-wide events accommodating over 700 participants.Scope of EventsThe team manages a diverse portfolio of events, including:

• Private dining experiences (lunches and dinners)
• Training sessions and workshops
• Office-wide meetings and cocktail gatherings
• Community BBQs
• Graduate functions
• Other customized events

Role OverviewAs a Meetings & Events Analyst, you will oversee the entire lifecycle of events - from initial briefings to post-event evaluations. Key responsibilities include:

• Interpreting and fulfilling client briefs
• Researching, sourcing, and negotiating with venues and vendors
• Managing event logistics, including audiovisual setup, catering, and run sheets
• Administering financial tasks such as budgeting, processing invoices, and reconciliation
• Drafting and disseminating communications and managing RSVPs
• Ensuring compliance with company policies and legal obligations
• Providing onsite support during events when required

Responsibilities

• Advisory and Compliance:

• Guide internal clients on policies, ensuring adherence to insurance, legal, and safety standards.
• Recommend cost-effective solutions and promote internal venue use where applicable.
• Event Coordination:

• Act as the primary contact for clients and vendors.
• Develop and manage event budgets, secure approvals, and reconcile expenses.
• Handle logistics, including venue management, catering arrangements, and audiovisual setup.
• Administrative Excellence:

• Process deposits and invoices promptly, coordinating with the finance team to ensure accurate payments.
• Maintain high-volume administrative documentation.
• Communication Management:

• Draft communications and manage RSVPs using online tools.
• Work with internal teams (Marketing, Finance, Legal) and external suppliers.
• Program Enhancement:

• Collaborate with the ASEAN team to streamline and standardize event delivery processes.
• Brainstorm solutions for challenges and contribute to internal communications initiatives.

Qualifications and Experience Education

• A qualification in events management or a related field is an advantage.

Skills

• Exceptional customer service and communication skills
• Strong organizational, analytical, and problem-solving abilities
• Proficiency in event management tools and Microsoft applications (Excel, Word, etc.)
• Financial acumen for budget management and reporting
• Hands-on experience in stakeholder and vendor management
• Adaptability to dynamic environments and time management

Experience

• 1-3 years of event management, preferably in the hotel or catering industries
• Familiarity with Singapore's venues and suppliers

Work Requirements

• Occasional travel may be required.

Cheah Wei Ee
Senior Consultant
Registration Number, R23114782
Peoplebank Singapore Pte Ltd
EA License Number, 08C5248

Peoplebank