Job Description

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The Accounts Payable Executive is responsible for managing end-to-end accounts payable activities. This role requires independent handling of invoice processing, supplier payments, reconciliations, month-end closing, and compliance matters, while working closely with internal stakeholders, outsourced service providers, and Treasury to ensure accurate and timely payments.
Key Responsibilities
Invoice Processing & Controls

• Receive and manage hard and soft copy supplier invoices for designated companies
• Scan invoices into the invoice scanning system and validate captured data in Business Central (BC)
• Ensure invoices are accurately matched to purchase orders and goods receipts
• Monitor PO interfaces to ensure all POs are successfully processed and resolve any stuck transactions
• Liaise with Purchasing and IT teams to resolve PO interface and system-related issues

Supplier & Stakeholder Management

• Handle supplier invoices independently, including investigation and resolution of discrepancies
• Manage supplier and internal stakeholder queries related to invoice processing and payment status
• Assist Managers in reviewing new vendor setups and vendor master data changes
• Follow up on long-outstanding vendor creation and update requests

Payments & Treasury Support

• Prepare and process supplier payments in a timely and accurate manner
• Prepare payments directly on the bank platform (SEB)
• Prepare bi-weekly funding forecasts and cash requirements for the Treasury team

Reconciliations & Month-End Closing

• Perform monthly reconciliation of supplier statements of accounts
• Execute month-end closing activities for designated companies, including reconciliation of AP sub-ledger to General Ledger (GL) balances
• Perform month-end PO accruals and ensure accurate journal entries are recorded
• Work closely with GL and AR teams to ensure intercompany balances are fully reconciled each month

Tax, Compliance & Audit Support

• Prepare GST filings for designated companies and ensure compliance with local tax regulations
• Coordinate with outsourced VAT service providers to review invoices for potential VAT claims
• Support Senior Manager in SOX walkthroughs, internal audits, and external audits by providing required documentation
• Assist Senior Manager in UAT testing, system enhancements, and finance-related projects

Process Improvement & Additional Responsibilities

• Manage credit card claims and reconciliations, identifying gaps and proposing process improvements
• Actively participate in continuous improvement initiatives to enhance AP processes and controls
• Support ad-hoc requests from other departments and finance leadership
• Perform other administrative and finance-related duties as assigned

Qualifications:

• Degree in Accounting, Finance, or a related field
• 3-5 years of experience in Accounts Payable
• Hands-on experience with ERP systems (e.g., Business Central or similar)
• Understanding of basic accounting principles and journal entries, with strong attention to detail
• Strong analytical, organizational, and problem-solving skills
• Ability to work independently and manage multiple priorities

About Us:
Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.
Hafnia is a company that's all about our people - both the people that run the business, and those that manage our customers. We've always done things differently and prioritized a strong, commercial mindset. But we've never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We're in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises - as the partner you can turn to in a tight spot- meaning our customers stick with us. Our foremost rule is putting people first and that's how we've become one of the leading ship owners and operators of today's product tanker industry globally.
Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.

Skills Required