Job Description

Job Purpose:

To manage the day-to-day accounts payable (AP) activities, ensuring timely, accurate, and compliant recording of all vendors transactions, intercompany payables, and cash movements. The role supports smooth financial operations through diligent processing, reconciliation, and reporting.

Key Responsibilities:

Review and process vendor invoices related to Operations and Logistics costs, ensuring accurate coding, cost allocation, and supporting documentation prior to payment. Perform invoice matching and resolve any discrepancies with vendors or internal stakeholders. Prepare and execute payment runs in line with agreed payment terms and the company's approval matrix. Maintain and update the daily cash book for all bank accounts under Tank entities. Accurately record all incoming and outgoing payments, ensuring proper classification of expenses and receipts. Reconcile daily bank balances against system records and promptly highlight any variances. Support weekly cash flow forecasts and preparation of funding requests. Accurately record intercompany charges, settlements, and payments across all entities. Conduct monthly intercompany reconciliations, ensuring timely resolution and proper supporting documentation. Coordinate with Group Finance and overseas offices to address and resolve intercompany mismatches. Prepare accounts payable and intercompany schedules for month-end closing activities. Ensure timely expense recognition and proper accruals for unrecorded costs. Assist in audit preparation by compiling required schedules and supporting documentation. Maintain accurate and up-to-date vendor master data. Address vendor queries and resolve issues related to payments or account reconciliation. Ensure compliance with internal controls, accounting standards, and relevant tax regulations (e.g., GST/VAT). Participate in continuous improvement initiatives to enhance the efficiency and accuracy of accounts payable processes. Collaborate closely with the SOA team, Operations, Commercial, and Procurement teams to verify cost details and address discrepancies. Provide ad-hoc reporting, budgeting support, and system updates as needed to the Finance Controller or Head of Tank. Work cross-functionally with operations, commercial, and finance teams to ensure smooth financial coordination.

Requirements

Diploma or Degree in Accounting, Finance, or related discipline. At least 2 years of experience in Accounts Payable or general accounting. Strong understanding of bookkeeping and basic financial principles. Proficient in Microsoft Excel and accounting systems Good analytical and problem-solving skills. * Meticulous, organized, and able to meet deadlines in a fast-paced environment.