Job Description

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. Does that sound interesting to you? As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

Goal of Position

The incumbent is expected to be experienced in partnering and assisting our COO, AP in proactively and effectively handling the below tasks, while ensuring key deliverables are kept and prioritised accordingly.

Your Key Responsibilities

Executive & Administrative Support

• Handles requests from the Executive in a quick and responsive manner.
• Management of Executive\'s inbox and handling correspondences on their behalf as needed.
• Organizing and maintaining Executive\'s calendar in Outlook and making appointments
• Screening of incoming calls, and answering on their behalf should the Executive not be available
• Comprehensive travel arrangements, such as accommodation/flights/visas/car rental via our designated Travel Management platform Concur and/or with our Travel Agency BCD, adhering to guidelines and policies
• Process reimbursements for both local and travel expenses via our designated platform Concur, adhering to guidelines and policies
• Preparation of presentations/reports/dashboards, as part of Executive\'s regular internal deliverables, and/or other internal & external commitments
• Personnel budget tracking and review, in accordance to global corporate requirements
• Optimisation and improvement of administrative processes and daily work

Meeting & Event Organization

• Plans, conceptualises, and executes regular physical/hybrid/virtual events hosted by the Executive (AsiaPacific Global Production Forum, team workshops, townhalls etc.)
• Prepares agenda, communication, event logistics and ensure documentation
• Participates and moderates regular team meeting cadences for the Executive (Pulse Check, Function Reviews etc.)
• Simple guest management and hospitality when hosting visitors of the Executive in the office

Vocal Point / Communication business arm of COO AP

• Distributes information, coordinates tasks and action items on behalf of the Executive to the team
• Values building a holistic team and being the communication bridge between the Executive and the team
• Serves as key contact person to several "business partnering" initiatives from support functions (eg. local HR, Communications & Branding AP)

Mentoring/Coaching Activities

• Support new hire/transfers onboarding and general guidance on policies and processes
• Supervises interns based in Singapore, serving as project and workplace mentor

Your Qualifications

• Degree in Engineering or Business, preferably with 1 to 2 years\' relevant experience
• Fluent in English, and possesses excellent writing and communication skills
• Proficient in Microsoft Office and its relevant applications (Powerpoint, Word, Excel, Teams, Outlook. PowerBI and Power Automate would be advantageous)
• Basic understanding of P&L statements and financial figures
• Ability to manage different stakeholders on different hierarchical levels
• Shows high degree of self- initiative, resourcefulness, flexibility and independent working style
• Well organised and ability to prioritise various topics
• Willingness to change and to drive change
• Ability and willingness to look beyond and identify and incorporate inter-relationships and develop alternative solutions.
• Ability to treat information with the highest degree of confidentiality
• Adopts to a dynamic working environment with a keen sense of cultural sensitivity & inclusion

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

Your Contact

SCHAEFFLER (SINGAPORE) PTE LTD, Singapur

Xue Ting Lim

+6565495308

For technical questions, please contact this email address:

Keywords: Experienced; Professional; Full-Time; Unlimited; Administration, Services & Support;

Schaeffler