Job Description

DESCRIPTION

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Amazon Web Services is seeking an exceptionally bright, multitasking and self-motivated individual to partner with two to three Directors that report up to the Vice President on the Data Center Community (DCC) team. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You\'ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, be a leader in the organization, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.)
• Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
• Large event management, including managing group logistics, space planning, and coordinating venues, catering, etc.
• Act as a liaison for direct reports.
• Coordinate closely with Finance team, other Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
• Understand the business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.
• Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the directors\' ability to effectively lead their teams.
• Support annual operational planning process, business planning and performance review cycles.

We are open to hiring candidates to work out of one of the following locations:

Singapore, SGP

BASIC QUALIFICATIONS

- 3+ years of senior level leadership support experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

PREFERRED QUALIFICATIONS

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

Amazon