Executive Assistant (Legal) / Legal Team Administrator
Why Explore

• Executive Assistant role supporting Commercial legal team
• Opportunity to work in a world class organization
• Work in a collaborative and fast paced environment
• Based in Singapore, global commercial hub for Rio Tinto

About the role We are looking for a self-motivated and organized Executive Assistant to support the General Counsel - Commercial and the Commercial legal team. This role is based in Singapore. This is an opportunity where you will be provided autonomy and be relied upon to play a key support role. This role is a great opportunity for an enthusiastic and dynamic self-starter in seeking new challenges in not just handling the secretarial and administrative support, but also has a keen interest in continuous learning and developing oneself towards the legal related support work. Reporting to the General Counsel - Commercial, you will be:

• Providing a full range of secretarial/administrative support to the Commercial legal team, exercising confidentiality, tact and diplomacy.
• Communicating directives and information from the General Counsel to executives, managers and others in the organization and follows up on the status of tasks.
• Receiving, screening and directing incoming calls, visitors, mail and e-mail.
• Maintaining files, records, calendars and diaries; arranges business travel, coordinates meeting arrangements, and tracks expenses.
• Participating in the development and implementation of relevant standards, policies and practices for the organization.
• Coordinating secretarial support across the Singapore office for leadership events, developing and maintaining a collaborative relationship with other administrative support resources across the organization
• Manages end to end service requests for stakeholders
• Perform general research work as necessary including preparation of background documents (e.g., preparation of presentation slides, drafts of simple correspondences, and background information for appointments; consolidate relevant data; generate reports, etc.)
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Assist with budget planning, usage, reporting, and related matters.
• Keep the General Counsel advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Manage on-boarding activities to support new team members and off-boarding for leavers.
• Facilitate occasional large events and liaise with corporate event planners and hotels etc.
• Other additional and/or alternative duties as assigned from time to time

About you
To be successfully considered for this role, you will have:

• Tertiary education preferred, with relevant secretarial qualification and at least 5 years\xe2\x80\x99 Executive Assistant experience.
• Strong verbal and written communication skills.
• Self-starter with ability to manage and prioritize a range of concurrent topics with minimal supervision.
• Ability to manage sensitive, time critical, complex and ambiguous tasks.
• Availability to work global or ad-hoc hours from time to time.
• A good working knowledge of Ariba, SAP, Microsoft and its interfaces.
• A positive attitude and willingness to learn new tools and skills as necessary to function effectively in the role.
• Strong interpersonal skills, ability to build strong internal and external relationships, customer service, team player, able to work globally across cultures.
• High standard of personal integrity with regard to business confidential and sensitive information.

What we offer

• A work environment where safety is always the number one priority
• A permanent position working directly for Rio Tinto
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Career development & education assistance to further your technical or leadership ambitions
• Leave for all of life\xe2\x80\x99s reasons (vacation/annual, paid parental, sick leave)

Where you will be working
Rio Tinto Legal is responsible for providing legal services to the highest standard to the Rio Tinto Group, including corporate headquarters, operating business units and service divisions. It also provides policy development and advice in the area of legal matters which are within its core competencies. Rio Tinto Legal seeks to operate in a collaborative manner globally and within regions in order to share knowledge and best practice and achieve a consistent approach amongst the Group\xe2\x80\x99s lawyers.


About us
As pioneers in mining and metals, we produce materials essential to human progress.
Our long history is filled with firsts. We\xe2\x80\x99ve developed some of the world\xe2\x80\x99s largest and best quality mines and operations, and our people work in around 35 countries across six continents. Aluminium and copper, diamonds, gold and industrial minerals, iron ore, coal and uranium: our materials make up the world around us. You\xe2\x80\x99ll find then in smartphones, planes, cars, hospitals and throughout your home.


Creating an inclusive and diverse workforce
We are a diverse team of talented, enthusiastic individuals who foster a culture of inclusion. No matter how they may differ, our people share one thing in common. It\xe2\x80\x99s a belief that work is more rewarding when we are accepted and valued for our differences, not judged by them. We all have something to contribute, and it\xe2\x80\x99s this contribution that makes for a great organization and fulfilling career.


Application Deadline: 26 January 2023


Please note, in order to be successfully considered for a role you must complete all pre-screening questions.


\xe2\x80\x9cRio Tinto reserves the right to remove job postings prior to the stated closing date, therefore, if you are interested in applying for this vacancy please submit your application as soon as possible.\xe2\x80\x9d