Job Description

Location:

Tampines

Employment Type:

Full-time

Working Hours:

Monday to Thursday (in office), Friday (work from home) | 9:30 AM - 5:30 PM

Start Date:

November 2025

Occasional After-Hours Work Required (off-in-lieu provided)

About the Role

We are looking for a proactive and detail-oriented

Executive Assistant & Office Administrator

to support our Director and manage key HR and administrative functions. This is a dynamic role ideal for someone who is organised, resourceful, and comfortable handling both internal operations and occasional client-facing tasks.

Key Responsibilities

1. Executive Support

Provide personal and professional assistance to the Director Manage scheduling, paperwork, and task follow-ups Handle selected client enquiries and coordination on behalf of the Director

2. HR & Office Administration

Oversee staff-related matters: payroll, tax filing, billing notices, and documentation Manage recruitment calls and onboarding for new hires Maintain and update staff records, ensuring administrative compliance

3. Event Support & Coordination

Coordinate 7-10 small-scale events annually Liaise with vendors and manage event logistics Provide onsite support during weekday evenings or occasional Saturdays
(Off-in-lieu will be granted; transport costs reimbursed for weekday evening events)

Pre-requisites

Diploma holder or higher Minimum 1 years of relevant working experience Full-time availability: Monday-Friday, 9:30 AM - 5:30 PM Strong organisational, communication, and interpersonal skill Proficient in Microsoft Office, Google Workspace & Canva Able to handle confidential information with professionalism and discretion Willingness to support occasional after-hours events

Remuneration & Benefits

Competitive salary package Medical benefits Dedicated work phone provided Hybrid work arrangement:

Monday to Thursday

- Work in office

Friday

- Work from home Off-in-lieu for after-hours event support Transport reimbursement for weekday evening events

Yearly team retreat (fully paid for by the company)

How to Apply

Interested candidates, please send your

CV

to yvonnelim@spartansadvisors.com.

Only shortlisted applicants will be contacted for an interview.

Job Type: Full-time

Pay: From $3,000.00 per month

Benefits:

Cell phone reimbursement Professional development Promotion to permanent employee
Education:

Local Polytechnic Diploma (Required)
Work Location: In person