Job Description

Description

Responsibilities:

Provide secretarial, administrative support to the embecta business. Additionally, the incumbent will support regional leaders based in Singapore

• Support and facilitate day-to-day office management and operation by maintaining office supplies and equipment including regular checking of office inventory, liaising with vendors for the purchases of such office supplies and equipment
• Support the business by planning and scheduling meetings, conferences and teleconferences.
• Arrangement of flights and hotel bookings for the regional leadership team. This includes the application and renewal of travel visa, as required.
• Draft and prepare letters, memos and other correspondence requiring judgment and discretion; write, edit and manage internal and external communications.
• Responsible for reservation of conference/meeting rooms, arrange teleconferencing and management of all audio and video requirements for senior leaders' meetings.
• Prepare presentation materials and maintain business organization charts
• Processing of departments' invoices
• Collect and distribute all incoming and outgoing mail, correspondence and documents.
• Responsible for onboarding and exit clearance of new hires and associates respectively.
• Demonstrate continuous effort to improve operations, streamline work processes, analyze records, systems and suggest ways for improvement, write or modify SOPs for department processes as need.
• Provide support to Human Resource and Finance when required
• Conduct projects, assignments and perform any other tasks as directed and assigned.

QUALIFICATIONS:

• Min Diploma in any field
• Min 3-5 years' of working experience in administrative/ secretarial function experience
• Prior experience providing support to senior management will be an advantage
• Experience within the pharmaceutical industry and / or within a sales and marketing environment will be highly advantageous
• Able to start immediate or short notice preferred.

Interested candidates please send your updated resume to:

Kayleyng@recruitexpress.com.sg

Attn: Executive Assistant/ Office Manager (Medical Device MNC, West/ Up to $5500) #HKA

We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843)

Company EA Registration Number: Recruit Express Pte Ltd (99C4599)

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial

Location

Central

Employment Type

Permanent

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Kayley Ng Yin Yi.
CEI Registration No.: R1762843
Email: kayleyng@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.