Job Description

Key Responsibilities

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Email and Calendar Management

Oversee the MD's calendar by arranging meetings, appointments, and travel plans, ensuring optimal time management and priority alignment. Monitor and organize incoming emails, drafting replies or redirecting communications to the appropriate parties to ensure prompt responses. Handle phone calls, distribute correspondence, and follow up swiftly on high-priority or time-sensitive matters. Maintain well-structured records using digital tools, managing both electronic and physical documentation with precision.
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Internal and External Communication

Act as the main point of contact for internal departments and external stakeholders, managing inquiries professionally and efficiently redirecting communications. Facilitate clear communication between the MD, Senior Management, and department teams to ensure alignment with organizational goals.
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Confidentiality and Information Management

Handle confidential business and personnel information with the highest level of integrity and discretion. Keep the MD informed about high-priority matters, ensuring timely follow-ups and proactive handling of critical tasks.
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Meeting Preparation and Follow-up

Organize and distribute meeting agendas, reports, and presentation materials in advance. Attend meetings to take detailed minutes, draft summaries, and follow up on action items to ensure progress and accountability. Maintain confidentiality during sensitive discussions or decision-making sessions.
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Document Management

Maintain structured and up-to-date filing systems for easy access to both digital and physical documents.

Prepare, review, and edit business correspondence, presentations, and reports to ensure accuracy and a professional tone.

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Project and Operational Support

Assist the MD in tracking project milestones, deadlines, and deliverables to ensure timely progress. Work collaboratively with internal teams to collect key data, prepare reports, and support strategic initiatives.

Qualifications

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Experience and Skills

Experience in an Executive Assistant or similar role supporting senior executives. High-level proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Familiarity with online collaboration tools, project management software, and cloud-based document systems.



If interested, please submit your application to cvs@jdawms.com with your expected salary and resume.


We regret that only short-listed candidates will be contacted shortly. By submitting your application or resume, you agree to the collection, use, retention, and sharing of your personal information with potential employers for their assessment.


JDA WMS Pte Ltd | EA Personnel: Pham Thi Tuyet Mai


EA License No: 23S1595 | EA Registration No: R25127838