Executive Assistant - Investment Banking

Singapore

As a Barclays Executive Assistant, you will provide full secretarial support in Investment Banking. You will schedule and coordinate meetings and events and help maintain busy appointment calendars. You will be arranging and coordinating travel schedules and reservations. You will be responsible for answering, screening, and routing telephone calls and responding to inquiries from internal and external clients and liaising with senior level individuals throughout the firm.Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
Working FlexiblyWere committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers and clients needs. Whether you have family commitments or youre a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.
What will you be doing?

• Offering secretarial support to team of bankers with regional coverage clients
• Extensive diary management and coordination across the area (regionally and globally)
• Organizing meetings and assisting with agenda; building good rapport with assistants to clients
• Organizing travel arrangements, cabs and visas for business trips. Tracking and following through on actions and expense processing
• Liaising with other regions to arrange inter-office visits including security access, desk allocation, PC login, and staff/client meetings
• Assisting with desk locations for new joiners and overseas visitors and ensuring that desks are set up in line with requirements and moves
• Providing back-up secretarial cover for other secretaries during absences and busy periods
• Taking action to voicemails/incoming calls in a prompt and timely manner. Ordering equipment and stationery supplies and providing ad hoc administration

What were looking for:

• Ability to work with MS Office packages
• Good communication skills
• Experience working as a Personal Assistant/Secretary within a banking environment
• Highly organized and excellent attention to detail

Skills that will help you in the role:

• Familiarity of communicating with clients assistants to organise meetings
• Familiarity with SAP / Coupa systems for expense processing

Where will you be working?Our office is located in Marina Bay Financial Centre, which has been carefully crafted into a city in a garden. Overlooking the scenic skyline along the Marina Bay waterfront, the green spaces and rooftop terraces have been designed to optimise employee well-being. The centre provides an integrated live-work-play development, surrounded by shops, restaurants, gyms and an alfresco dining area. Our convenient office location means youre just a 5-minute walk from the nearest MRT station.
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