Job Description

Company Description

Altman Solon is the world\'s largest global strategy consulting firm with a focus on the Telecommunications, Media, and Technology sectors. It is also the fastest growing TMT-focused firm, with 13 offices in the Americas, Europe, and Asia-Pacific. Altman Solon\xe2\x80\x99s worldwide team is united in its intellectual curiosity for highly dynamic industries and their contributions to economies and societies around the globe.

Role Description

We are looking for an EA to support Partner and Director levels within our management team, maintaining an energized work environment, whilst ensuring high levels of accuracy, organizational effectiveness and communication.

The EA responsibilities are broad and diverse, including scheduling of meetings and appointments across multiple time zones, organizing travel, greeting visitors, and providing general administrative support to the business. This role potentially involves supporting the Partners and Directors across APAC as required along with other general support.

We are a fast-growing and dynamic business with a strong culture of solving problems for our clients. Likewise, we are seeking a person that adopts this same attitude as all our staff by finding innovative solution to everyday challenges, "rolling our sleeves up" to get things done and adopting the attitude that nothing is too hard and rather just gets on with it without any fuss.

This position is based in Singapore and reports to the Managing Partner.

Responsibilities

• Meeting planning & appointment scheduling
• Diary management across multiple time zones
• Expense reconciliation
• Inbox management
• Contact management
• Travel bookings
• Interacting with and building relationships EAs of key senior clients
• Other ad-hoc executive support

Operations Support

• Event planning & management - plan in-house or off-site activities, such as industry events, celebrations and conferences
• Training - coordinate staff training program, help manage the logistics for training sessions, assist in the onboarding and induction process for new hires
• IT system administration & support - maintain systems, provide basic IT support to staff
• Finance support - book-keeping procedures, expense management, expense policies, assist Finance Manager as needed
• Document management - develop guidelines for document filing on cloud platforms(e.g. Box), ensure documents are filed correctly and reference-able by team

Requirements

• Minimum of 3 years\xe2\x80\x99 experience as an Administrative Assistant with extensive knowledge of administrator responsibilities, systems and procedures.
• Experience with diary management across multiple time zones in a professional services firm or tech sector is a must.
• Singaporean Citizen or PR

IT Systems Proficiency

Technical knowledge or exposure to some of the software platforms and apps used across the company:

• Microsoft Office - Outlook, Excel, Word, PowerPoint
• Windows and/or Mac OS
• Document Management - Box, Sharepoint
• Other software apps including Teams, Harvest, Evernote, etc.

We provide a competitive compensation package including comprehensive health care and other benefits.

At Altman Solon, we are committed to ensuring that all employees, at all levels, feel supported, feel a sense of belonging, and are equally invested in the success of our shared work. This starts with ensuring that we draw the most talented people from all backgrounds. We believe that diversity, equity, and inclusion are key principles for the successful operation of any business, and especially ours.

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Altman Solon