Job Description

Contract type: FULL_TIMESpecialism: Secretarial & Business SupportFocus: SecretarialIndustry: Admin and SecretarialSalary: SGD6500 - SGD7500 per annum + + variable bonusLocation: Singapore FULL_TIMEConsultant: Ilse Clement (R22110398)Job reference: LEHJ6A-AB52E901Date posted: 05 April 2024 singapore secretarial-business-support/secretarial 2024-04-05 2024-05-05 admin-and-secretarial Singapore SG SGD 6500 7500 7500 YEAR Robert Walters https://www.robertwalters.com.sg https://www.robertwalters.com.sg/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png trueAn exciting opportunity has arisen for a highly skilled Executive Assistant to join a leading global leadership advisory firm. This role is perfect for someone who thrives in a fast-paced, dynamic environment and enjoys the challenge of juggling multiple tasks. The successful candidate will be responsible for a diverse range of responsibilities including project management, document preparation, calendar management, database management, expense submission and event management.What you\'ll do:As an Executive Assistant in the Singapore office, you will play a pivotal role in supporting the team of consultants. Your day-to-day responsibilities will include everything from managing calendars across various geographies and time-zones to preparing documents and managing different databases. You will also serve as a liaison between clients/candidates and the firm, maintaining the utmost level of professionalism and confidentiality at all times.
This role requires someone who can think quickly on their feet and adapt to a fast-changing environment.

• Serve as client liaison, assisting consultants in project management of assignments.
• Arrange all scheduling, including candidate interviews, phone calls, face-to-face meetings, video calls, client meetings, update calls and reference calls as appropriate.
• Manage executive and candidate travel schedules, providing assistance in travel arrangements.
• Prioritise and handle complex, confidential matters assuring discreet handling of all corporate business.
• Work with Research team on assignments from start to finish to ensure smooth process.
• Access the global database on daily basis to manage projects, and to ensure information is uploaded and updated.
• Ensure that all outgoing documents including general correspondence, reports, proposals, presentations and miscellaneous documents are of high quality and produced on time.
• Process expense claims for consultants and candidates.
• Assist other Executive Assistants with work overflow as capacity allows.

What you bring:The ideal candidate for this Executive Assistant position brings a wealth of experience in similar roles, with a minimum of 8 years of experience. You will have strong oral and written communication skills, high learning agility and the ability to think quickly on your feet. Your diplomatic nature and meticulous attention to detail will be key in this role, as well as your adaptability in a fast-changing environment. Strong MS Office skills are essential, and a highly collaborative nature is desired.

• Minimum of 8 years of EA experience.
• Strong oral and written communication skills.
• High learning agility and quick thinking abilities.
• Ability to take initiatives and be diplomatic.
• Meticulous attention to detail while maintaining a big-picture view.
• Adaptable to fast changing environment.
• Strong MS office skills.
• Highly collaborative with a willingness to help and go above and beyond.

What sets this company apart:Our client is the world\'s preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. They help organisations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realise their true being and purpose. This is an opportunity to join a company that values honesty, empathy, and understanding above all else.

Robert Walters