Job Description

Business Divisions
Global Wealth Management
Your role
Are you a highly organized multitasker with a passion for ensuring smooth day-to-day operations?
We're looking for an Executive/Team Assistant who thrives in a fast-paced environment and can seamlessly manage a variety of responsibilities. In this role, you will:

• manage calendars and schedule conference calls, track team vacations, and coordinate meetings
• plan and execute staff events that foster engagement and collaboration
• organize travel arrangements, including bookings, itineraries, and visa processing
• support office operations such as ordering supplies, handling mail, and setting up conferences
• prepare presentation decks, reports, and meeting materials
• assist with financial processes including invoice management, expense tracking, and headcount reporting

Function Category
Management and Business Support
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.
We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always
Contact Details
UBS Business Solutions SA
UBS Recruiting
Your team
You'll be working in our Global Wealth Management business division in Singapore, supporting Chief of Staff, SEA, Japan, India and Australia as well as the Head of Process Quality Specialist and Client Development Team.
Your expertise

• demonstrated success in administrative roles within fast-paced, large-scale organizations
• skilled in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel
• exceptionally detail-oriented, well-organized, and adept at managing multiple tasks simultaneously
• strong written and verbal communication abilities
• confident and comfortable engaging with colleagues across all levels of the organization
• adaptable and consistently proactive with a positive, can-do mindset

About us
UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
We have a presence in all major financial centers in more than 50 countries.
Your Career Comeback
We are open to applications from career returners. Find out more about our program on .
How we hire
We may request you to complete one or more assessments during the application process.

Skills Required